Legal Receptionist

Constellation Search Group is looking for a Legal Receptionist for a full-time direct hire position. This role serves as the first point of contact for clients, visitors, and callers at a law firm or legal department. The position combines front-desk administrative duties with basic legal support tasks to ensure smooth office operations and a professional client experience.

• Greet clients, visitors, and staff in a professional and courteous manner.
• Answer and direct incoming phone calls.
• Schedule appointments and manage attorneys' calendars.
• Maintain a welcoming and organized reception area.
• Handle incoming and outgoing mail, packages, and deliveries.
• Perform data entry and maintain client records.
• Prepare, format, and proofread legal documents and correspondence.
• File documents in both physical and electronic filing systems.
• Assist with intake of new clients and gather necessary information.
• Maintain confidentiality of sensitive legal information.
• Coordinate meetings, depositions, and conference room bookings.
• Support attorneys and paralegals with administrative tasks.
• Order and maintain office supplies.
• Manage office equipment such as printers and copiers.
• Ensure compliance with office procedures and policies.

• High school diploma or equivalent (Associate's degree preferred).
• Previous receptionist or administrative experience (legal office experience is a plus).
• Strong communication and customer service skills.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.

Benefits:A comprehensive benefits package is provided including medical, dental and vision coverage along with a retirement savings plan.Salary Disclaimer:Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.Equal Opportunity Employer:We are deeply committed to building a diverse and inclusive team. We believe that different backgrounds and life experiences make our team better. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance.