Legal Scheduling Supervisor

Description

Strategic Legal Practices is seeking a detail-oriented and highly organized Legal Scheduling Supervisor to join our litigation team. This role is primarily focused on scheduling and managing depositions, coordinating with opposing counsel, and serving as a key point of contact for clients throughout the litigation process.

The ideal candidate has a strong understanding of deposition procedures and litigation scheduling, excellent interpersonal and communication skills, and the ability to manage competing priorities in a fast-paced environment. This role requires someone who is confident, adaptable, and comfortable working alongside strong personalities in a high-volume litigation setting.

About Strategic Legal Practices

Strategic Legal Practices is one of the largest consumer protection litigation firms in California, representing clients in a range of civil litigation matters, including Lemon Law and consumer fraud cases.

We measure our success by the results we achieve for our clients. Led by one of California’s most accomplished Lemon Law litigators, our firm has successfully helped thousands of clients pursue claims against automobile manufacturers. Our success rate is unmatched by any other firm.

Key Responsibilities

• Schedule and coordinate depositions, including securing dates with opposing counsel, booking court reporters, arranging videographers, and reserving conference rooms or remote platforms
• Draft, send, and track deposition notices, subpoenas, and stipulations in compliance with applicable California rules and deadlines
• Serve as primary point of contact for clients regarding deposition scheduling, preparation logistics, and status updates throughout the litigation process
• Communicate professionally and promptly with opposing counsel to confirm deposition logistics, negotiate scheduling conflicts, and follow up on outstanding matters
• Calendar and monitor all deposition dates, discovery deadlines, and related litigation milestones to ensure nothing falls through the cracks
• Coordinate the ordering and distribution of deposition transcripts and exhibits, and maintain organized deposition files for attorney review
• Maintain organized and accurate case files, deposition logs, and correspondence records
• Track deposition scheduling status, confirmations, and follow-up items across multiple active cases simultaneously
• Handle client inquiries with professionalism and empathy, keeping them informed of deposition dates, expectations, and next steps
• Assist attorneys and paralegals with preparation of deposition outlines, exhibits, and related correspondence
• Support overall case management to ensure depositions and discovery milestones stay on schedule
• Train and facilitate ongoing training for deposition legal assistants and case managers, including onboarding new team members on deposition workflows, scheduling procedures, and communication protocols
• Work cross-functionally with attorneys and opposing counsel to align on scheduling priorities, logistics, and case strategy requirements
• Triage and prioritize competing scheduling demands across a high-volume caseload, identifying gaps in the deposition calendar and proactively resolving conflicts before they impact case timelines
• Recognize when matters require escalation and communicate urgent issues to attorneys, leadership, or decision-makers in a timely and organized manner
• Lead and oversee the administrative legal team supporting deposition operations, providing direction, quality control, and day-to-day supervision

Qualifications

• Prior experience in a law firm or litigation environment with direct exposure to deposition scheduling, discovery coordination, and opposing counsel communication
• Working knowledge of California deposition rules, civil discovery procedures, and applicable court rules
• Strong organizational skills with the ability to triage priorities, identify scheduling gaps, and resolve conflicts across a high-volume caseload
• Comfortable working cross-functionally with attorneys, paralegals, and opposing counsel in a fast-paced environment with strong personalities
• Sound judgment in knowing when to escalate matters to leadership or decision-makers, with excellent written and verbal communication skills
• Demonstrated leadership experience supervising or directing an administrative or legal support team, including training and mentoring staff
• Proficiency in Microsoft Office and legal case management systems preferred
• Bachelor’s degree required

We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including:

• 401(k) with Employer Match – Plan for your future with confidence and company support.
• Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.
• Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events.
• Paid Parking – Convenient and covered, so you can focus on your day.
• Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters.
• Employee Referral Program – Earn rewards for introducing talented individuals to our team.
• Employee Assistance Program (EAP) – Confidential resources for personal and professional support.
• Employee Discount Program – Access to exclusive savings on a variety of products and services.
• Coverage of bar dues and CLEs
• Ongoing professional development opportunities
• Compensation: $90-105k