Legal Secretaries
Nexus StaffBuffalo, NY
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Job Description
Job Title: Legal Secretaries Employment Type: Contract Work Hours: 37.5 hrs./week Work site: 100% OnsiteLocation: 295 Main St, Suite 300, Buffalo, NY 14203 Job Duration: 2 Years Closing: 11/25/2025.Minimum qualifications:
- Proficiency in legal terminology or investigative techniques
- Proficiency of Microsoft Office Suite programs including, but not limited to Outlook, Word, Excel, Access, and PowerPoint
- Proficiency in web-based applications and databases
- Excellent written and oral communication
- Strong ability to manage multiple tasks, prioritize effectively, maintain organized files, and meet deadlines
- Experience with the professional medical conduct process
- Experience with SharePoint
- Participating in the investigation of administrative complaints and developing an investigative plan for cases involving violations of State Education Law 6530
- Obtaining, reviewing, tracking, and documenting all necessary investigative materials and activities in relevant databases and software applications
- Preparing an investigative summary report for all investigations
- Coordinating, researching, preparing, and proofreading responses for review and approval related to Freedom of Information Law (FOIL) requests
- Coordinating, researching, preparing, and proofreading Executive Correspondence Unit (ECU) inquiries received from the Governor's or Commissioner's Offices
- Coordinating and following up on the provision of all subpoenas needing to be requested or responded to by gathering all relevant materials, conducting any necessary research, preparing all documentation, and communicating where necessary with external stakeholders, or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval
- Presenting investigations before an Investigations Committee of the Board for Professional Medical Conduct
- Conducting in-person and telephone interviews of complainants, witnesses, and subjects of investigation
- Telephone communication to/from licensees, attorneys, complainants, facilities, or other external stakeholders
- Drafting and proofreading correspondence to subjects, witnesses, complainants, facilities, or other external stakeholders related to a complaint or investigation
- Coordinating, tracking, and responding to inquiries made through the relevant Bureau Mail Log (BML)
- Preparing, tracking, disseminating outgoing and incoming mail
- Maintaining and coordinating the scheduling of meetings or other conferences, as well as assisting with technological needs during meetings and conferences
- Scanning of various documents such as medical records, quality assurance files, and others to be saved in electronic format, place them in proper files, and distribute them to appropriate staff.
- Other responsibilities as assigned by the supervisor.
- Monday through Friday, 8:45 AM - 4:45 PM.
- Parking: Parking is paid .
- This location is on a bus route.
- An estimated 10% travel is possible.
- There is a cost of $13.00 to obtain a NYS ID badge that is required for access to the OPMC Suite.
- Interviews will be conducted in-person or online based on the availability.
- Training will be provided.
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
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FAQs About Legal Secretaries Jobs at Nexus Staff
What is the work location for this position at Nexus Staff?
This job at Nexus Staff is located in Buffalo, NY, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Nexus Staff?
Employer has not shared pay details for this role.
What employment applies to this position at Nexus Staff?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at Nexus Staff?
You can apply for this role at Nexus Staff either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.