Legal Secretary

Calista Corporation

Regular

JOB SUMMARY

The Legal Secretary provides administrative and clerical support to the Legal department, assisting with document preparation, scheduling, and coordination of day-to-day administrative activities. This position supports department workflows, maintains systems and documentation, and assists with coordination of administrative processes to promote efficiency and consistency across the Legal department.

ESSENTIAL FUNCTIONS

• Provides administrative support to the Legal department, including scheduling, calendar coordination, travel arrangements, expense reports, and invoice processing.
• Prepares, formats, and proofreads routine legal and business documents, correspondence, and reports.
• Maintains and updates department systems, including document storage, tracking tools, and databases.
• Organizes, classifies, and maintains records in accordance with company policies and retention guidelines.
• Coordinates with internal departments to gather information and supports routine business and administrative requests.
• Drafts, edits, and monitors routine internal and external communications.
• Attends meetings, prepares summaries, and tracks action items to ensure timely follow-up.
• Reviews incoming materials to determine appropriate routing, prioritization, and handling
• Preforms data entry and maintains accurate records to support document retrieval and reporting.
• Performs general office duties, including filing, mail processing, and office support functions.
• Maintains confidentiality of sensitive and proprietary information.
• Works in a constant state of alertness and in a safe manner.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES

• Strong knowledge of administrative and office procedures, including records and document management.
• Ability to draft routine reports, correspondence, and professional communications.
• Ability to read, interpret, and apply legal and regulatory documents, including, , corporate governance documents, government forms, safety rules, and procedural manuals.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with ability and willingness to learn additional company systems and software.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain effective time management.
• Excellent written and verbal communication skills with strong interpersonal skills.
• Ability to type 45 words per minute.
• Self-motivated with the ability to work independently with minimal supervision.
• Ability to follow and support established policies and procedures consistently.

MINIMUM QUALIFICATIONS

• High School Diploma or GED equivalent.
• Minimum of two (2) years of complex administrative support experience required.
• Experience working for a large corporate environment, law office, or an Alaska Native Corporation preferred.
• Ability to speak Yup'ik preferred.
• Ability to be in-office.
• Ability to pass a drug, background, and credit screening.
• Valid state driver's license and be qualified to operate a vehicle under the conditions of Calista's Driving Policy.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work may require occasional weekend and/or evening work.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.