Legal Secretary / Entry-Level Paralegal

Position Summary

We are seeking a highly organized Legal Secretary or Entry-Level Paralegal to support a fast-paced legal–medical practice. This role focuses on scheduling, coordination, case tracking, records management, and basic financial reconciliation. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple workflows simultaneously.

Key Responsibilities

• Schedule and coordinate medical–legal appointments, conferences, and deadlines

• Track case status from intake through completion and maintain accurate logs

• Receive, organize, and process medical and legal records

• Coordinate record requests with attorneys, facilities, and vendors

• Reconcile invoices, charges, retainers, and payments against case files

• Assist with document preparation, correspondence, and file maintenance

• Update internal systems to ensure real-time case and billing accuracy

• Communicate professionally with attorneys, medical offices, and staff

Qualifications

• Strong customer service skills

• Must be energetic and a people-person

• Eager to help grow the business and bring on new clients/business

• Entry-level paralegal certificate or relevant administrative/legal experience preferred

• Strong organizational and time-management skills

• High attention to detail and accuracy

• Comfortable handling confidential information

• Proficiency with Microsoft Office and Excel

• Ability to learn internal workflows and adapt quickly in a deadline-driven environment

Preferred Skills

• Experience with legal case management or medical records

• Basic understanding of billing, invoicing, or accounts reconciliation

• Strong written and verbal communication skills

Position Type

Full-time Monday-Friday 

Growth opportunity within a specialized legal–medical practice