Legal Secretary

About the Opportunity

We are looking for an experienced Legal Secretary to support a busy litigation team in the Pompano Beach area.

This role is best suited for someone with a strong background in medical malpractice.

What You'll Do

• Provide daily litigation and administrative support to attorneys and team members
• Prepare, proofread, redact, edit, and format legal documents, correspondence, and related materials
• Assist with document accuracy, including spelling, grammar, punctuation, formatting, and content review
• Handle court filings and submissions through the Florida E-Filing Portal and related court systems
• Use E-Courtesy, E-Service, JAWS, CM/ECF, and other litigation filing platforms as needed
• Update litigation management portals, including systems such as CaseGlide, Acuity, Legal Tracker, and similar platforms
• Organize client materials, case documents, attorney work product, and matter-related records
• Submit new case assignments, conflict checks, matter updates, and file closure requests
• Maintain attorney calendars, deadlines, hearings, depositions, meetings, inspections, and appointments
• Schedule depositions, hearings, meetings, and other litigation-related events
• Handle attorney billing support, including time entry, pre-bills, invoicing, and client billing guideline compliance
• Process invoices from vendors, experts, and third parties
• Perform administrative duties including file management, correspondence, expense reports, CLE tracking, and check requests
• Answer calls, respond to routine questions, and route inquiries to the appropriate team members
• Communicate professionally with attorneys, clients, vendors, court personnel, and internal staff

What We're Looking For

• 3 to 5 years of legal assistant or legal secretary experience
• Medical malpractice experience required
• High school diploma or equivalent required
• Strong knowledge of litigation support, calendaring, court filings, and legal document preparation
• Experience with Florida court filing systems and litigation management portals preferred
• Strong written and verbal communication skills
• Excellent attention to detail, organization, and follow-through
• Ability to manage deadlines, prioritize tasks, and support multiple attorneys
• Professional, dependable, and able to work independently
• Strong customer service mindset when working with attorneys, clients, vendors, and team members
• Basic PC skills and comfort using office equipment, legal software, and document management tools

 Benefits

• Bonus opportunity
• Medical, dental, and vision benefits
• Paid time off
• Paid holidays
• 401(k)
• Profit sharing
• Life insurance
• Short-term disability
• Optional critical care, accident, hospital indemnity, and dependent life insurance
• Employee appreciation events
• Room for growth and advancement

Why This Role Stands Out

This is a strong opportunity for an experienced litigation Legal Secretary who wants to support a busy practice while continuing to grow professionally. The role offers meaningful attorney support responsibilities, exposure to medical malpractice and healthcare defense matters, strong benefits, bonus potential, and advancement opportunity.

Qualified candidates are encouraged to apply.