Legal Services Coordinator

Phipps Houses is one of the nation’s oldest and largest not-for-profit developers/owner of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential property management, and its tax-exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.

THE POSITION:

The Legal Services Coordinator  is responsible for working collaboratively with landlord tenant attorneys to provide litigation support including conducting client interviews and intake, maintain calendar of appointments, keep and create case management spread sheets, track tenant rent arrears; Maintain client legal files and documents, ensuring regular communication with tenants and management. Appear in court as owners representative with appointed attorneys.

Salary range -  $68,000-$78,000. Salary commensurate with education and experience.

Responsibilities:

Manage a case load of pending/active legal cases; follow up on tenant inquiries regarding legal status 

Assist tenants as needed with certifications and refer to social services  for emergency rental assistance 

Work with Bookkeeping to review and adjust ledgers as needed 

Prepare & submit correction forms, monitor repayment agreements

Review monthly arrears reports and advise PM for Resident Retention meetings

Generate and distribute late rent notices

Prepare & submit required information to attorneys for commencement of legal cases for lease violations and non-payment cases

Monitor legal reports/activity 

Review and process court stipulations

Generate work orders based on court stipulation & coordinate timely completion

Review and process legal bills  

Process documentation and follow up on collections 

QUALIFICATIONS:

Experience working in multiple database systems; Yardi, Excel, Microsoft, Outlook 

Ability to work independently

Experience with housing court process and legal documents

Bilingual preferred

EDUCATION AND EXPERIENCE:

Associates degree preferred or 3-5 years’ experience 

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws.  Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.