Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Real Estate Team as a Legal Support Specialist located in our Houston, TX office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving the team’s success. If you are someone who has a strong work ethic, demonstrates initiative, adaptability, and innovation, and is looking to expand your knowledge working with transactional attorneys, we invite you to join our team.

This role will be based in our Houston, Texas office, on an in-office basis. This role reports to the Business Director and Shareholders.

Position Summary

The Legal Support Specialist will play an essential role in supporting attorneys in our transactional practices throughout all phases of real estate and corporate transactions and business matters. This role offers valuable hands-on experience and the opportunity to collaborate closely with attorneys, clients, vendors, and other professionals in a dynamic, team-oriented environment. Candidates should also be flexible to work overtime as needed.

Key Responsibilities

• Assists in managing and organizing documents related to real estate transactions, including escrow instructions, title and survey reviews, entity formations, UCC searches, local transfer requirements, and due diligence.

• Supports post-closing activities, such as mailings, closing binders, and transfer agreements.

• Coordinates the creation, editing, proofreading, and processing of legal documents at the request of assigned attorneys, including correspondence, memoranda, closing documents, and other practice-specific materials.

• Submits conflict checks, opens new client matters, prepares engagement letters, and reviews or edits client billing invoices.

• Arranges domestic and international travel, accommodations, and entertainment for assigned attorneys.

• Processes and reconciles expense reports and vendor invoices accurately and in a timely manner.

• Collaborates effectively with Administrative Support Coordinators, Paralegals, and other members of the legal support team.

• Utilizes firm resources efficiently to achieve desired outcomes.

• Provides assistance with overflow work and special projects as assigned.

Qualifications

Skills & Competencies

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines efficiently.

• Strong verbal and written communication skills, with a professional demeanor.

• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in high-pressure situations.

• Excellent client service orientation and the ability to interact effectively with attorneys, staff, and clients.

Education & Prior Experience

• Associate or bachelor’s degree preferred.

• Minimum of 2 years of experience supporting attorneys or senior professionals in a law firm or professional services environment.

• Experience with corporate filing, document management, and supporting business transactions is a plus.

Technology

• Proficiency in Microsoft Office Suite, Adobe Acrobat, and legal document management systems.

• Experience with corporate filing platforms and entity management software (such as CSC, GEMS, hCue) is highly desirable.

• Ability to learn new software applications quickly.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.