Logistics Coordinator I Part-Time

WHO WE ARE

Elliott Davis pairs forward-thinking tax, assurance and consulting services with industry-leading workplace culture. Our nine offices - located in the fastest growing cities in the US - are built on a foundation of inclusivity, collaboration, and collective growth. We work daily to provide exceptional service to our people, customers, and our communities. Audit and assurance services are provided by Elliott Davis, LLC (doing business in NC and D.C. as Elliott Davis, PLLC), a licensed CPA firm.

The Logistics Coordinator is an integral member of our Administrative Services team and plays a key role in creating a welcoming, organized, and well-supported office environment. This individual serves as a reliable, go-to resource for team members - helping to ensure day-to-day operations run smoothly while making employees and visitors feel taken care of and supported.

This role requires a proactive and service-oriented mindset, with the ability to anticipate needs, prioritize requests, and take initiative in a fast-paced environment. The Logistics Coordinator will make independent decisions related to daily operations, support various office functions, and collaborate closely with Facilities and office leadership. This individual represents the firm's mission, vision, and values through a professional presence and a genuine commitment to service and teamwork.

#LI-DL1

Responsibilities:

• Reception coverage on Tuesday, Wednesday and Thursday

• Logging packages

• Logging visitors (managing the CBRE portal and Smartsheet)

• Greeting visitors and clients

• Assigning temporary badges

• Resetting conference rooms and collaboration rooms (including restocking tissues and Clorox wipes)

• Parking validation for visitors

• Manage various facility and administrative-related functions in the local office

• Set up, break down, and maintain conference or training rooms to ensure a clean and welcoming environment

• Assist with setting up or reconfiguration of workstations or offices, including office moves

• Coordinate catering for meetings, events, and training sessions to support a positive overall experience

• Assist with hospitality requests as needed and proactively recommend process improvements

• Support vendor coordination and maintain positive working relationships with service providers

• Maintain a safe, functional, and welcoming work environment that reflects company standards

• Anticipate office and team needs and proactively address them in a timely manner

• Maintain an adequate supply of shipping materials and coordinate outgoing shipments

• Arrange courier requests and coordinate deliveries and pickups (post office, FedEx, UPS etc.)

• Support overall office operations and contribute to a positive, team-oriented environment

• Other duties as assigned

Qualifications:

• High school diploma with some college education or equivalent experience
• A minimum of 3 years of customer service experience strongly preferred
• Previous facilities or hospitality experience required
• Excellent customer service and communication skills
• Effective interpersonal and phone skills
• Proficient in Microsoft Office applications
• Ability to prioritize tasks, take initiative, and follow through on responsibilities
• Strong relationship-building skills with the ability to interact effectively with employees and clients
• Demonstrates a proactive, service-oriented mindset and a willingness to support others
• Takes pride in maintaining an organized, welcoming, and well-run environment
• Highly dependable, flexible, and able to remain professional under pressure
• Ability to lift, move, push or pull a maximum of 50 pounds
• Possess a valid driver's license and reliable transportation, with the ability to run errands as needed

WHY YOU SHOULD JOIN US

We believe that when our employees are able to thrive in all facets of life, their work and impact are that much greater.

That's right - all aspects of life, not just your life as an employee, because we understand that there's life beyond your job. Here are some of the ways our work works for your life, your growth, and your well-being:

• generous time away and paid firm holidays, including the week between Christmas and New Year's
• flexible work schedules
• 16 weeks of paid maternity and adoption leave, 8 weeks of paid parental leave, 4 weeks of paid and caregiver leave (once eligible)
• first-class health and wellness benefits, including wellness coaching and mental health counseling
• one-on-one professional coaching
• Leadership and career development programs
• access to Beyond: a one-of-a kind program with experiences that help you expand your life, personally and professionally

NOTICE TO 3RD PARTY RECRUITERS

Notice to Recruiters and Agencies regarding unsolicited resumes or candidate submissions without prior express written approval. Resumes submitted or candidates referred to any employee of Elliott Davis by any external recruiter or recruitment agency by any means (including but not limited to via Internet, e-mail, fax, U.S. mail, and/or verbal communications) without a properly executed written contract for a specified position by an authorized member of the Talent Acquisition team become the property of Elliott Davis. Elliott Davis will not be responsible for, or owe any fees associated with, referrals of those candidates and/or for submission of any information, including resumes, associated with individuals.

ADA REQUIREMENTS

The physical and cognitive/mental requirements and the work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

While performing the duties of this job, the employee is:

• Regularly required to remain in a stationary position; use hands repetitively to operate standard office equipment; and to talk or hear, both in person and by telephone
• Required to have specific vision abilities which include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

Cognitive/Mental Requirements

While performing the duties of this job, the employee is regularly required to:

• Use written and oral communication skills.
• Read and interpret data, information, and documents.
• Observe and interpret situations.
• Work under deadlines with frequent interruptions; and
• Interact with internal and external customers and others in the course of work.