Main Office Coordinator

The Main Office Coordinator serves as a vital member of the school administrative team, providing essential clerical and administrative support to ensure the efficient operation of the school office and the overall success of the school community. This position plays a key role in managing daily office tasks, communicating effectively with students, parents, staff, and visitors, and assisting with various administrative duties to support the educational mission of the school.

Key Responsibilities:

• Office Management and Organization:
• Manage and maintain the school office, ensuring a clean, organized, and professional environment.
• Answer and direct phone calls, emails, and inquiries from students, parents, staff, and the community in a timely and courteous manner.
• Maintain accurate and up-to-date records, files, and databases, including student attendance, enrollment, and emergency contact information.
• Manage all incoming and outgoing mail, including sorting, distributing, and processing mail items in a timely manner.
• Receive, track, and process all packages and deliveries, ensuring proper documentation, distribution, and notification to recipients.
• Administrative Support:
• Assist the Principal, Assistant Principal, and other school administrators with daily administrative tasks, scheduling, and correspondence.
• Prepare and distribute school announcements, newsletters, and communications to students, parents, and staff.
• Coordinate and schedule meetings, appointments, conferences, and special events, ensuring proper notification and follow-up as needed.
• Student Services and Support:
• Assist with student registration, enrollment, and withdrawal processes, ensuring compliance with district and school policies and procedures. (Assist with document collections and data entry).
• Manages the school's primary communication system (Parent Square)
• Manage student attendance records, tardy slips, and absence notifications, and coordinate with teachers and administrators to monitor and address attendance issues.
• Process and maintain records for student transportation, bus schedules, and bus passes, collaborating with transportation staff and parents as needed.
• Assist with financial tasks, including processing extended day payments, tracking expenses, and maintaining accurate records of school funds, fees, and accounts.
• General Support and Collaboration:
• Provide general support to teachers, staff, and administrators as needed, including photocopying, filing, data entry, and other clerical tasks.
• Collaborate with school staff to support school events, activities, and initiatives, including student registration, open houses, parent-teacher conferences, and graduation ceremonies.
• Participate in professional development opportunities and training programs to enhance knowledge and skills in office management, school operations, and customer service.
• Any other duties assigned by the Principal or their designee.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum of 2-3 years of administrative experience, preferably in an educational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software applications.
• Strong organizational, multitasking, and time management skills.
• Excellent interpersonal, communication, and customer service abilities.
• Knowledge of school policies, procedures, and regulations related to student records, enrollment, and attendance.
• Commitment to maintaining confidentiality, professionalism, and integrity in all aspects of the job.

Physical Requirements:

• Hours: 7:30 - 4:30 PM (required)
• Ability to navigate school buildings and grounds, including stairs, hallways, and outdoor areas.
• Capacity to sit, stand, walk, and perform tasks requiring manual dexterity for extended periods.
• Flexibility to work evenings, weekends, or extended hours as needed for special events, meetings, or school activities.

Compensation

$35,000 - $50,000 per year

Work Remotely

• No

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person