Maintenance Document Control/Warehouse Admin Specialist

Job Summary

Are you ready to take your skills to the next level and make a real impact?

IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products.

Health & Biosciences: Channeling our passion for nature and bioscience into sustainable, life-enhancing technologies that power innovative solutions across healthcare, food, consumer and industrial markets.

The role is based on Cedar Rapids, IA (On- site role). Be part of a creative, solution-oriented team where together we can achieve greatness and make a real impact. Your potential is our inspiration.

Where You'll Make a Difference

• Manage all maintenance document control activities for the Cedar Rapids production facility, ensuring accuracy, version control, and accessibility.
• Oversee maintenance warehouse operations, including receiving, labeling, stocking, and issuing MRO parts using SAP.
• Support site contracting strategy and Plant Capital Procurement processes, handling transactional activities related to maintenance and capital projects.
• Monitor and respond to internal requests, ensuring timely follow-up and resolution across functional areas.
• Participate in Management of Change (MOC) processes, updating drawings, records, and documentation as required.
• Create and maintain equipment records in SAP, ensuring accuracy of Bills of Material (BOMs) and spare parts data.
• Schedule and manage preventive maintenance plans in SAP PM for mechanical, electrical, instrumentation, lab, logistics, recovery, and granulation equipment.
• Lead equipment handovers for expansion projects and coordinate with engineering and maintenance teams.
• Support ISO and Business Control requirements through document consolidation and audit readiness efforts.

What Makes You the Right Fit

• Associate degree in Business or equivalent combination of education and experience.
• Minimum of 3 years of experience in warehouse administration and SAP-based maintenance environments.
• Proven hands-on experience with SAP (material receiving, maintenance plans, PM module, stock parts, TECO).
• Strong organizational, problem-solving, and prioritization skills with the ability to work independently.
• Excellent verbal and written communication skills, with the ability to collaborate across departments.
• Proficient in Microsoft Office tools, especially Excel and Word.
• Solid PC proficiency, including spreadsheet, word processing, and database software applications.
• Demonstrated commitment to safety, accountability, and personal integrity, maintaining a positive and self-motivated attitude.

How You Would Stand Out

• Previous exposure to plant operations and/or finance environments.
• Experience creating SAP PM reports for reliability and management insights.
• Proficiency in AutoCAD or demonstrated capability and willingness to be trained.

Why Choose Us?

• Be part of a global leader in industrial biotechnology, driving sustainable, biobased solutions.
• Experience the agility and energy of a start-up backed by the stability of a proven, world-class organization.
• First-day benefits including medical, dental, vision, 401(k), vacation, holidays, and bonus plan.
• Opportunity to contribute to impactful manufacturing and capital projects.
• Collaborative, safety-focused work environment with strong operational standards.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more