Maintenance Supervisor- Mixed Use Property Management

MAINTENANCE SUPERVISOR- MIXED USE PROPERTY MANAGEMENT Location: Dutchess and Ulster County Department: Property Management & Maintenance Compensation: Starting at $75K per year Schedule: Full-time | May include occasional weekends or after-hours work About the Role We're looking for a reliable and hands on Maintenance Supervisor to join our property management team! The Maintenance Supervisor plays a key role within the maintenance and property management department. This position is responsible for overseeing all aspects of routine maintenance operations, scheduling, preventative maintenance, work order response, and managing capital improvement and renovation projects. The ideal candidate is a proactive problem-solver with strong organization and vendor management skills, capable of balancing day-to-day operational needs with longer-term project execution and be willing to roll up their sleeves to assist the maintenance team when needed. Key Responsibilities Maintenance Operations Oversee and coordinate all routine maintenance activities across assigned properties. Manage the scheduling, dispatching, and completion of maintenance work orders. Ensure all work orders are responded to and resolved in a timely, professional, and efficient manner. Maintain records of maintenance requests, work performed, and materials used. Preventive Maintenance Develop and maintain a preventive maintenance schedule for building systems, common areas, and equipment. Monitor compliance with PM tasks to ensure the longevity and efficiency of property assets. Track and report on recurring maintenance issues and recommend long-term solutions. Project Management Lead unit turns, capital improvement projects, and renovations from planning through execution. Coordinate with internal teams, external contractors, and vendors to ensure timely and quality project completion. Develop scopes of work, obtain bids, negotiate contracts, and manage project budgets. Monitor project timelines and adjust resources as necessary to meet deadlines. Conduct site inspections to ensure work is being performed to company standards. Vendor & Contractor Coordination Source, vet, and coordinate third-party vendors and contractors for various maintenance and project needs. Ensure vendors are licensed, insured, and compliant with company and legal requirements. Evaluate vendor performance and build strong, reliable relationships. Compliance & Safety Ensure compliance with OSHA, local building codes, and property safety standards. Promote a culture of safety and preventative action within the maintenance team. Reporting & Documentation Provide regular updates to senior management on maintenance KPIs, project progress, and budget performance. Maintain accurate documentation of maintenance procedures, vendor information, and equipment records. Skills and Qualifications 5+ years of experience in property maintenance, facilities management, or construction project management. Proven track record in coordinating maintenance operations and managing capital projects. Strong knowledge of building systems, HVAC, plumbing, electrical, and general repairs. Excellent organizational and time-management skills. Effective communication and leadership abilities. Experience working with property management software and maintenance ticketing systems (e.g., AppFolio, Yardi, Buildium, etc.) is a plus. OSHA certification or similar safety training preferred. Valid driver's license and reliable transportation Work Environment This role involves both indoor and outdoor work. Candidates must be comfortable working in various weather conditions and occasionally on weekends or after hours based on property needs. Compensation & Benefits Competitive Salary Paid time off and holidays Join our team and help us create a clean, safe, and welcoming environment that residents are proud to call home! Job Posted by ApplicantPro