Manager, Payroll Accounting, The Rinks Foundation

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Mission: To enrich the lives in our community through shared experiences, welcoming spaces, and responsible actions.

Vision: We will be the social and entertainment center of Orange County – a place where the cultural kaleidoscope of the region converges and connects.  Our vibrant, rich collection of experiences will celebrate the diversity of our community.

Values: Be Safe | Do the Right Thing | Be Generous | Include Everyone | Make it Easy | Be Bold

Job Title:

Manager, Payroll Accounting, The Rinks Foundation

Pay Details:

The annual base salary range for this position in California is $110,000 to $130,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate’s geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.

The Manager, Payroll Accounting is responsible for overseeing and executing payroll operations while leading payroll staff and ensuring accurate payroll accounting across multiple entities and locations. This position plays a key role in the management of the company payroll system, compliance, and internal controls while also performing hands-on payroll processing, reconciliations, reporting, and general ledger activities.

The position plays a critical leadership role in partnering with Human Resources, Finance, Accounting, Tax, Legal, and Operations to ensure payroll processes are accurate, timely, compliant, and aligned with organizational strategy. This role supports The Rinks Foundation and the Irvine Ice Foundation and resides within the Accounting/Finance function.

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Responsibilities

Payroll Leadership & Management Responsibilities

• Lead, direct, and oversee all payroll operations, payroll tax compliance, and systems across multiple entities and locations

• Manage, mentor, and develop payroll staff, including recruiting, hiring, training, performance management, and disciplinary actions as necessary

• Establish departmental goals, metrics, and controls to ensure timely, accurate, and compliant payroll processing

• Serve as subject matter expert (SME) and advisor on payroll administration, wage and hour regulations, and payroll tax matters

• Partner with HR, Legal, Tax, Finance, and external counsel to interpret company policies and government regulations, mitigating compliance and litigation risk

• Ensure appropriate internal controls and audit readiness for all payroll processes and outputs

• Lead payroll-related process improvement initiatives to harmonize, automate, and improve efficiency

• Implement payroll and timekeeping systems for new or acquired entities

• Support a service-oriented payroll environment that delivers exceptional internal customer service

Payroll Operations Responsibilities

• Oversee and/or process bi-weekly payroll using Workday, ABI Timekeeping, and ADP for multiple entities

• Review, audit, and reconcile payrolls for accuracy, including differential pay, coaches’ compensation, garnishments, tax levies, and manual checks

• Maintain and update employee payroll records related to job status, rates, deductions, and personal data

• Manage payroll cases and ticketed issues with third-party vendors (e.g., ADP Smart Compliance)

• Ensure timely processing and distribution of W-2s, quarterly filings, year-end reporting, and employee notifications

• Maintain 401(k) deductions, employer match, loans, and timely submission of retirement plan data

• Maintain compliance with all federal, state, and local wage and hour laws and regulations

• Respond to payroll-related inquiries from employees, managers, and leadership

Accounting & Financial Responsibilities

• Approve and post payroll-related journal entries

• Ensure timely recording of payroll journals for monthly close and accurate financial reporting

• Analyze monthly labor costs and provide variance analysis against budget, including headcount and wage changes

• Monitor employee benefit costs and support forecasting and budgeting efforts

• Maintain and reconcile payroll-related balance sheet accounts

• Prepare monthly journal entries, payroll reports, and ad-hoc financial analysis

• Support internal and external audits, including payroll and labor-related audit requests

• Enhance and maintain payroll-to-GL integration and reporting efficiencies

Reporting & Additional Financial Support

• Generate labor, payroll, and management reports using Workday, ADP, and ABI

• Perform monthly bank reconciliations and payroll-related cash reconciliations as assigned

• Provide reporting and analytical support to Accounting, Finance, HR, and Operations leadership

Qualifications

• Bachelor’s Degree in Accounting, Finance, Business, or equivalent experience

• Minimum 5–10 years of progressive payroll experience, including payroll accounting

• Minimum 5 years of managerial or lead payroll experience preferred

• Experience processing payroll using Workday, ADP, and ABI or similar timekeeping systems

• Experience with Microsoft Great Plains preferred

• Strong knowledge of payroll accounting, general ledger posting, reconciliations, and financial reporting

• Highly proficient in Microsoft Office, particularly Excel

• Strong communication skills and ability to work with team members at all levels within the organization

• Strong attention to detail, organizational, and analytical skills

• Proven leadership, collaboration, and communication skills

• Ability to maintain confidentiality and handle sensitive information with integrity

• Ability to work independently, manage multiple priorities, and meet deadlines

• Flexible schedule with availability to work nights, weekends, and holidays when required

Knowledge, Skills and Experience

Education - Bachelor's Degree

Experience Required - 5+ Year

This position is on-site.

Company:

The Rinks Foundation

Our Commitment:

We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, medical condition or any protected category prohibited by local, state or federal laws.  We are firm believers that diversity and inclusion among our team members are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

Thanks for your interest in becoming part of OCVIBE!