Manager, Philanthropy And Donor Relations Administration

POSITION TITLE: Manager, Philanthropy and Donor Relations AdministrationREPORTS TO: Chief Philanthropy and Marketing OfficerTYPE: Full Time, ExemptSalary: $61,452- $66,550 United Way of Greater Charlotte is boldly investing in what if. When Charlotte ranked last in the nation for economic mobility, United Way challenged ourselves and others to ask what if every ALICE household, those who are Asset Limited, Income Constrained, Employed, working hard but still struggling to afford the basics, had the resources to build lasting financial stability? And what if every neighborhood had equal access to opportunity? In response, United Way is going directly to where the needs are greatest, bringing new voices to the table and working alongside ALICE families to close the gap between income and the true cost of living. We believe that by challenging the what ifs and moving together in hope, we can build thriving communities where every household can get ahead, not just get by.About the RoleThe Philanthropy and Donor Engagement Administration Manger provides high-level administrative and project management support to the Chief Philanthropy and Marketing Officer. This role serves as a critical connector across the Philanthropy and Donor Engagement Department (PDE), ensuring smooth execution of philanthropic initiatives, timely follow-through on strategic priorities, and effective coordination between the PDE team and other functional areas of the organization.What You'll Do Administrative SupportManage the Chief Philanthropy and Marketing Officer's calendar, correspondence, and meeting logistics, prioritizing competing demands and anticipating needs

Prepare briefing materials, agendas, and follow-up documentation for internal and external meetings

Draft and edit correspondence, presentations, and reports on behalf of the Chief Philanthropy and Marketing Officer Project ManagementLead and manage cross-functional projects supporting philanthropic strategy, tracking timelines, deliverables, and dependencies

Develop and maintain project plans using established project management methodologies

Identify risks and bottlenecks early and propose solutions to keep initiatives on track Interdepartmental CoordinationServe as a liaison between the philanthropy function and other departments, facilitating alignment on shared goals and initiatives

Coordinate cross-departmental workflows and communication to support organizational priorities

Build effective working relationships across teams to support smooth execution of philanthropy related work

Strategic SupportSupport the development and tracking of philanthropic strategy and departmental goals

Compile and analyze data to inform decision making and reporting

Assist in preparing materials for board meetings, donor engagements, and leadership presentations

What You Bring5-7 years of professional experience in administrative, project management, or operations roles, ideally within a nonprofit, philanthropic, or mission-driven organizationPMP certification beneficial

Demonstrated experience facilitating collaboration and coordination across departments or functional teams

Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously

Excellent written and verbal communication skills

High degree of discretion and sound judgment in handling confidential information

Proficiency in project management tools and standard office software

How We'll Know It's WorkingThe Chief of Philanthropy and Marketing Officer's calendar, correspondence, and meeting logistics run smoothly, with minimal scheduling conflicts and materials consistently prepared ahead of need

Cross-functional projects stay on track, with timelines, deliverables, and risks clearly tracked and communicated

Departments report that coordination with Philanthropy feels seamless, with clear communication and shared alignment on priorities

Strategic materials, from board reports to donor presentations, are accurate, timely, and ready to support decision making

The Chief Philanthropy and Marketing Officer is able to focus on high-level strategy and donor relationships, confident that operational and administrative details are well managed

Workplace Values• Respect • Appreciation • Authenticity • Excellence • Empathy • CollaborationOverview of Benefits Comprehensive benefits include Health, Dental, Vision, a 401(k) defined contribution plan, 14 Paid Holidays, and Paid Time Off (200 hours granted annually).