Manager, Payroll

Start the day excited to make a difference…end the day knowing you did. Come join our team.

Job Summary:

The Payroll Manager is responsible for the overall operation of payroll and time and attendance administration for Mary Washington Healthcare (MWHC), ensuring accurate, timely, and compliant processing across multiple states. This role provides strategic oversight, manages a team, and serves as the primary liaison for payroll and time and attendance-related matters. The Payroll Manager oversees the process for resolving issues and ensures practices align with organizational goals.

Essential Functions & Responsibilities:

• Provide leadership and oversight for the team, ensuring efficient execution of all payroll and time and attendance functions while focusing on strategic management and compliance.
• Manage multi-state payroll and time and attendance operations, ensuring adherence to varying state and local regulations.
• Act as the primary point of contact for payroll-related coordination across internal functions to resolve issues and align processes with organizational objectives.
• Oversee the process for resolving payroll-related issues with taxing authorities, ensuring timely and accurate communication and documentation.
• Develop and implement strategies to optimize operational time and attendance processes, continuous improvement, and ensuring compliance with company policies, legal requirements, and implementing policy changes.
• Support business requirements and testing strategy for system enhancements, upgrades/ system changes across the payroll organization for timekeeping.
• Promote cross-functional collaboration and clear communication with both technical and non-technical partners.
• Ensure accurate and timely processing of biweekly payroll cycles, including audits, reconciliations, and system interfaces.
• Maintain payroll systems and integrations between the time and attendance systems, as well as tax administration for process automation and data integrity.
• Drive process improvements and implement best practices to enhance efficiency and compliance.
• Review and approve outgoing payments for taxes, garnishments, and benefits.
• Prepare and analyze payroll reports for management and regulatory purposes.
• Maintain and update payroll policies and procedures to reflect current laws and organizational standards.
• Provide guidance on complex payroll issues and escalations.
• Support internal and external audits by ensuring accurate documentation and reporting.
• Ensure adherence to relevant labor laws and regulations, maintaining up-to-date knowledge of changes and updates, and through regular review attendance data for discrepancies or irregularities. Advise leadership on necessary changes.
• Implement a knowledge base and training program to ensure understanding of laws, regulations, and policies related to payroll and time and attendance.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field, required.
• Minimum of 5 years of payroll operations experience, including at least 3 years in a leadership role.
• Proven experience managing multi-state payroll and overseeing processes for resolving issues with taxing authorities.
• Experience in healthcare or large-scale organizations, preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC), preferred.
• Strong leadership and team management skills.
• In-depth knowledge of payroll laws, tax regulations, and compliance requirements.
• Demonstrated expertise in payroll systems and integrations, including Workday, ADP, and Symplr.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to manage multiple priorities with attention to detail and accuracy.
• Strong communication skills for coordination across internal functions.
• Ability to maintain confidentiality and integrity.

As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

Required

Physical Requirements: Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.

Mental Requirements: Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.

Environmental Requirements and Exposure Hazards: Potential risk of exposure to chemicals.

"It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates."