Manager Of Lease Administration - Corporate Real Estate And Facilities

Job Posting:

Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers' complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.

Manager of Lease Administration - Corporate Real Estate and Facilities

Location: Hybrid: Newport News, VA. Hybrid Schedule of 3 days in Office (Tue, Wed, Thur) and 2 days Remote (Mon, Fri).

Position Summary

Lead enterprise lease administration and ownership record management across a complex real estate portfolio. Ensure compliance, data accuracy, and timely execution of critical lease obligations while partnering closely with Real Estate, Facilities, Finance, Legal, and Lease Accounting. Drive technology enablement, reporting, and process improvement to strengthen controls, reduce risk, and support strategic decision-making.

Primary Duties and Responsibilities

• Lead enterprise lease administration and governance of lease/ownership records, ensuring complete documentation, standardized filing, and audit readiness.
• Maintain accurate lease data including abstracts, rent rolls, critical dates, and payment schedules; ensure ongoing database integrity and compliance.
• Proactively monitor and communicate critical dates (renewals, terminations, escalations, notice periods) to enable timely planning and action.
• Interpret lease terms to resolve issues, track obligations, enforce rights, and serve as the primary contact for internal and external customers.
• Oversee SOX-related controls and compliance requirements for lease administration, supporting testing, documentation, and remediation.
• Manage lease lifecycle events including amendments, extensions, terminations, and ancillary agreements, ensuring accuracy and completeness of records.
• Partner with Real Estate, Facilities, Finance, Legal, and Lease Accounting to support portfolio needs and accurate reporting under ASC 842.
• Prepare and review recurring and one-time payment schedules (rent, OPEX/CAM, property tax, reconciliations, CPI/rent escalations) to ensure accuracy.
• Develop dashboards, reporting, and analytics (Excel/Power BI/CoStar) to monitor portfolio performance and support decision-making.
• Manage landlord billing and collections (TI allowances, inducements, security deposits), ensuring timely reimbursement and compliance with lease terms.
• Lead, mentor, and develop a team of lease administrators, driving performance, consistency, and adoption of best practices.

Preferred Education, Skills & Experience

• Bachelor's degree in Real Estate, Business Administration, Finance, or related field
• 7-10+ years of experience managing lease administration operations and real estate finance
• Familiar with SOX compliance requirements related to lease administration
• Familiarity with lease accounting principles and financial reporting support under ASC 842
• Certification preferred: RPA, CPM, CLS
• Lease Abstraction, Interpretation & Risk Mitigation
• Complex Portfolio Management (Multi-state / International)
• ASC 842 Support / Lease Accounting Partnership
• CoStar (Senior/Expert)
• Excel (Advanced) | Power BI (Reporting & Visualization)
• Payment Schedules, Reconciliations & Rent Escalations
• Document Governance & Record Management
• Stakeholder Management (Real Estate / Finance / Legal / External Partners)
• Portfolio Reporting, Dashboards, and Analytics
• Process Improvement / Best Practice Implementation

At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their diverse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!

• Pay Range:
• $6,900.30 - $11,275.00
• Estimated Ranges displayed are Monthly for Salaried roles OR Hourly for all other roles.
• This role is Bonus or Incentive Plan eligible.
• Ferguson complies with all wage regulations. The starting wage may be higher in certain locations based on local or state wage requirements.
• The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.

Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.

Equal Employment Opportunity and Reasonable Accommodation Information