Manager Of Maintenance & Projects

SIGN-ON BONUS

The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment.

Reporting to the Director of Facilities Operations, the Manager of Maintenance and Projects plans, directs, coordinates and assists with the completion of Facilities projects and daily campus maintenance.

Primary Duties and Responsibilities

Project Management

• Manage maintenance and construction projects performed by subcontractors and in-house trades staff, ensuring effective communication and coordination with other departments. Ensure a high standard of workmanship, function and aesthetics
• Collaborate with Facilities team to problem-solve and evaluate emerging building issues and/or maintenance needs. Manage and perform day-to-day maintenance, repairs, and improvements to facilities. Emphasis placed on summer maintenance needs in campus buildings, dormitories, and campus housing.
• Manage and assist as appropriate in evaluating and making repairs due to sudden or emergent situations, such as flooding, fire, roof leaks, or critical mechanical system failures.
• Develop ongoing list of needed maintenance or construction project tasks and work closely with Director of Facilities Operations to define the work scope and priorities for the work. Develop annual budget projections for needed work, and request that funding is appropriately earmarked for the work in a current or upcoming budget cycle
• Develop specific project budgets and manage project costs associated with materials, vendors, and contractors. Apprise stakeholders, including Facilities trades teams, of budget expectations. Track and monitor budget status and provide updates to Director of Facilities Operations as appropriate milestones
• Develop appropriate project schedules that minimize disruption and consider the cadence of the school year. Manage project timelines to ensure work is completed on schedules that allow the workspace to return to intended use at the expected deadline, with appropriate allowances for product curing or cleaning by other teams. Ensure timely and effective communication with affected parties about planned work.
• Establish, maintain and nurture relationships with vendors that provide specialty and routine services (such as carpentry or painting) to ensure adequate supplemental resources
• Collaborate effectively with facilities management team to ensure selections of campus fixtures, materials, and equipment meet agreed standards.
• Maintain orderly records of project correspondence and permits, blueprints and "as builts" from projects and copies of Operations Manuals or warranties for all campus equipment
• Collaborate with Environmental Health & Safety Manager to ensure work being performed is compliant with safety and environmental regulations
• Collaborate on projects with Manager of Construction Projects and Planning and/or Project Manager Capital Improvements, as necessary

Other duties as assigned

Job Specifications

• Bachelor's Degree, or equivalent experience required
• 7-10 years' experience in all aspects of supervision, construction and project management
• Valid Massachusetts Construction Supervisor License
• Ability to prioritize and work within established deadlines
• Knowledge of building construction and building codes
• Demonstrated experience managing budgets
• Sensitivity to confidential information
• Strong organizational, interpersonal, verbal and written skills
• Ability to work independently and as part of a team
• Ability to read blueprints, product specifications, and vendor submittals
• Strong technology skills including MS Office Suite and Google Drive
• Strong attention to details
• Maintain necessary lead paint certificates
• Be available on an "on-call" basis to solve facilities' issues on nights and weekends
• Ability to stay current on building codes, licensures and certifications
• Valid Driver's License
• Demonstrated commitment to diversity and inclusion, and to serving the needs of a diverse community

Physical Demands

Ability to frequently:

• climb ladders, stairs, ramps, poles
• stoop, crouch and kneel
• work in awkward positions
• reach, feel and grasp objects
• sustain substantial movements of the wrists, hands and/or fingers
• walk from one work site to the next
• stand for sustained periods of time
• receive and communicate information with others to safely and effectively perform functions of job
• Ability to occasionally lift, move and carry objects up to 50 lbs.
• Close visual acuity to view a computer terminal, inspect small parts, operate machines and motor vehicles and make general observations of facilities or structures

Working Conditions

• Worker is subject to both inside and outside environmental conditions, including heat and humidity in the summer and cold in the winter
• Worker is subject to noise
• Worker is subject to vibration
• Worker is subject to hazards, including working proximity to moving mechanical parts, moving vehicles, electrical currents and exposure to high heat or chemicals
• Worker is occasionally in close quarters, crawl spaces, small enclosed rooms and other areas that could cause claustrophobia
• Worker is occasionally subject to atmospheric conditions, including fumes, odors, dust, gases, poor ventilation, latex and mold

Special Instructions for Applicants

Application materials must include:

• A cover letter summarizing interests and qualifications
• A complete resume or curriculum vitae

Compensation & Benefits

Deerfield Academy offers a competitive total compensation package, where base compensation or salary is just one component. Pay within the published range is determined by factors such as qualifications, job-related knowledge, skills, and experience, allowing for growth and progression within the role.

We also offer a comprehensive suite of benefits to eligible employees, including:

• Health & Financial: Medical, dental, and vision insurance; a 403(b)-retirement plan; and employer-paid life and disability plans.
• Time Off: Generous paid time off and paid holidays.
• Campus Perks: Tuition remission, fitness center access and complimentary dining hall meals

See benefit plan details here.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.