Managing Director, Documents And Contracts Administration- Equipment Finance

Managing Director, Documents and Contracts Administration- Equipment FinanceLocation: Tarrytown, NYEmployment Type: Full-TimeOverviewA growing specialty finance organization is seeking an experienced documentation professional to lead the execution, closing, and funding of complex commercial finance transactions. This position serves as a key operational partner across underwriting, originations, legal, and finance functions, ensuring transactions are accurately documented, properly perfected, and efficiently funded.This is an excellent opportunity for a seasoned equipment finance professional who enjoys managing sophisticated transactions, mentoring team members, and working directly with internal and external stakeholders to drive successful deal execution.The position includes supervisory responsibility for a small documentation team and reports directly to senior legal leadership.Key Responsibilities

• Manage the documentation, closing, and funding process for commercial lease and loan transactions from approval through funding.
• Supervise and develop a team of documentation professionals while establishing best practices and quality standards.
• Review, prepare, and negotiate transaction documents, including lease agreements, loan agreements, security documents, guaranties, assignments, and related closing documentation.
• Coordinate with internal departments and outside counsel to ensure all legal, credit, and operational requirements are satisfied prior to funding.
• Oversee collateral perfection activities, including lien filings, title administration, searches, amendments, waivers, and other secured transaction requirements.
• Conduct detailed due diligence reviews and ensure all supporting documentation is complete and compliant.
• Validate funding packages, payment documentation, transaction economics, and closing calculations.
• Manage multiple transactions simultaneously while maintaining accuracy and meeting critical deadlines.
• Support amendments, restructurings, payoffs, and portfolio servicing requests throughout the life of financed assets.
• Maintain organized, audit-ready transaction files and ensure adherence to internal policies and regulatory requirements.

Required Qualifications

• Bachelor's degree in Business, Finance, Legal Studies, or a related discipline;paralegal certification is a plus.
• Minimum five years of experience supporting documentation, closing, and funding activities within equipment finance, commercial lending, leasing, or specialty finance.
• Prior experience within a middle-market commercial finance environment.
• Strong understanding of secured lending documentation, Uniform Commercial Code requirements, collateral perfection, entity structures, and funding mechanics.
• Proven ability to oversee complex transactions involving multiple parties and customized financing structures.
• Experience managing competing priorities in a deadline-driven environment.
• Excellent communication, organizational, and relationship-management skills.
• Previous team leadership or supervisory experience preferred.

Preferred Background

• Experience supporting structured commercial finance transactions and specialized equipment assets.
• Exposure to sponsor-backed, direct lending, private credit, or institutional finance transactions.
• Ability to work effectively with internal and external legal counsel on document negotiation and transaction execution.
• Strong understanding of transaction risk management, documentation controls, and operational best practices.

Compensation & Benefits

• Competitive base salary and performance-based bonus opportunity.
• Comprehensive health and retirement benefits package.
• Paid time off and company-sponsored benefits programs.
• Opportunity to join a collaborative, growth-oriented organization with significant visibility and advancement potential.