Marketing & Office Coordinator

• Design and produce property flyers, signage, listing packages, and market analysis presentations including creating and updating maps for marketing materials
• Maintain branded templates for listing materials, email headers, and social posts
• Coordinate production of branded merchandise and client-facing event materials
• Plan and execute email campaigns promoting listings and company news
• Manage and segment the email contact database; maintain list hygiene
• Track campaign performance metrics (open rates, clicks, conversions) and report results to leadership
• Develop and schedule content for social media
• Monitor social media comments and messages; engage professionally with followers
• Support growth of brand awareness and lead generation through consistent posting cadence
• Perform routine content updates to the company website (listings, team bios, news)
• Monitor website analytics (Google Analytics or similar) and flag performance opportunities
• Draft press releases and social announcements for company milestones and recognitions
• Prepare listing launch materials
• Coordinate listing updates across website, CREXI/LoopNet/CoStar/other platforms
• Track listing status, flyer revisions, signage, and marketing deadlines
• Assist with pitch packages, broker opinion of value packages, tour books, and market surveys
• Help maintain property photo libraries, logos, maps, broker headshots, and brand assets
• Proofread marketing materials for spelling, grammar, branding, broker contact info, property details, and legal disclaimers
• Ensure all public-facing materials are accurate before publication
• Maintain brand consistency across flyers, website, email campaigns, signage, and social media

• Answer and route incoming calls; greet visitors and manage front-desk inquiries
• Maintain electronic and physical filing systems; manage document records and correspondence
• Operate and troubleshoot office equipment (copiers, scanners, phone systems)
• Manage office supply inventory and vendor coordination
• Coordinate client gift programs and other relationship-maintenance activities
• Support agents with documentation preparation and mailouts
• CRM maintenance and updates
• Distribute incoming mail and route outgoing correspondence
• Updating/editing properties to listing websites
• Manage sign install and removal with sign company
• Point of contact for property management company
• Organize company events
• Manage users on Office 365 and phone system
• Other duties as assigned

• Associate's or Bachelor's degree in Marketing, Communications, Business, or a related field preferred; equivalent experience considered
• 1+ years of experience in an administrative and marketing
• Prior exposure to commercial real estate is a plus but not required
• Adobe Creative Suite: InDesign, Photoshop, Illustrator (proficiency required)
• Microsoft Office: Word, Excel, PowerPoint, Outlook
• CRM systems (APTO, Salesforce, or similar)
• Email marketing platforms (Mailchimp, Constant Contact, or similar)
• Social media management tools (Hootsuite, Buffer, or native platforms)
• Basic web content management (WordPress or similar)
• ArcGIS (mapping) experience a plus
• Strong written and verbal communication skills with an eye for detail
• Self-starter with the ability to manage multiple priorities under deadline
• Creative mindset with a genuine interest in growing into a full marketing role
• Professional demeanor and client-service orientation
• Reliable, organized, and collaborative team player
• Maintain confidentiality regarding client information, deal activity, personnel matters, and company records.

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers to operate a computer, keyboard, telephone, and other office equipment.
• Ability to communicate effectively in person, over the phone, and via video conferencing platforms.
• Occasionally required to stand, walk, bend, reach, and move throughout the office.
• Ability to lift,  and carry, office supplies
• Ability to visually review documents, marketing materials, and digital content for accuracy and quality.
• Must be able to work in a standard office environment with moderate noise levels and use standard office equipment, including computers, printers, copiers, and scanners.

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