Marketing & Communications Coordinator

ACTUAL TITLE: Communications & Administration Coordinator supports the Portsmouth Communications and Administration team by executing tactical communications activities and providing day-to-day administrative support. This role focuses on content formatting, publishing, coordination, and organizational tasks that enable efficient delivery of internal communications and site initiatives.Working under close guidance, this role helps ensure communications are accurate, timely, and aligned with site and global standards while supporting the team’s operational needs.Key Responsibilities:Internal Communications Support

• Assist with drafting, formatting, and publishing content for internal communications channels (e.g., intranet articles, newsletters, digital signage) in alignment with team direction

• Support updates and maintenance of the Portsmouth intranet (CoLab), including posting content and ensuring pages are current and accurate

• Proofread and edit communications materials for clarity, consistency, and adherence to corporate style guidelines

• Compile content submissions from stakeholders and prepare them for review and publication

• Support the execution of internal communications campaigns (i.e., events, volunteerism, etc.) by preparing materials in alignment with team directionAdministrative & Operational Support

• Provide general administrative support to the Communications and Administration team (e.g., scheduling meetings, managing calendars, tracking deliverables)

• Maintain communication calendars and shared documentation to support planning and reporting

• Assist with coordinating logistics for site events, meetings, and communications activities

• Support data tracking and reporting by compiling basic metrics (e.g., engagement data, participation tracking)

• Other duties as assigned

QualificationsEducation & Experience

• Associate’s or Bachelor’s degree in Communications, Business Administration, or a related field preferred

• 0–2 years of experience in communications, administrative support, or a related roleSkills & Competencies

• Strong written and verbal communication skills with attention to detail

• Basic copyediting and proofreading skills

• Highly organized with the ability to manage multiple tasks and deadlines concurrently

• Proficiency in Microsoft Office (Word, PowerPoint, Excel)

• Familiarity with SharePoint, intranet tools, or content management systems preferred

• Strong collaboration and customer-service mindset when working with internal stakeholders

• Ability to work under close supervision and follow established processes and guidelines

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”