Marketing Communications Assistant

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a highly organized and detail-oriented Marketing Communications Assistant to join its Charlotte, NC office. This entry-level position provides essential support across communications, marketing projects, and administrative operations within a professional services environment. This is an excellent opportunity for someone eager to develop their marketing and communications skills while working collaboratively with experienced professionals on high-impact initiatives.

What you’ll do:

Communications Support

• Assist with external communications initiatives, including publications, awards, rankings, and visibility opportunities
• Manage calendars, track deadlines, and coordinate submissions across firm, practice, and attorney initiatives
• Prepare and organize materials for award and ranking submissions, such as nominations, reference lists, and matter summaries
• Proofread communications materials for accuracy, grammar, and adherence to brand standards
• Conduct research on media, industry trends, and market opportunities to support strategic initiatives
• Maintain and update communications databases, including awards, media placements, editorial calendars, and publication tracking
• Track performance metrics and outcomes related to communications and visibility efforts
• Support content development by organizing materials, drafting administrative components, and coordinating internal reviews
• Assist with internal communications initiatives as needed
• Utilize marketing technology and AI-enabled tools to improve research, tracking, and content preparation

Marketing Support

• Maintain and update project trackers, ensuring accuracy across deadlines, deliverables, and status updates
• Coordinate meeting logistics, including scheduling, agendas, materials preparation, and follow-up actions
• Prepare reports, spreadsheets, and presentation materials
• Assist with vendor coordination and tracking of external partner deliverables
• Perform data entry and maintain marketing and business development databases
• Provide general administrative and operational support to the marketing and business development team
• Collaborate closely with team members on departmental priorities and initiatives
• Support additional projects and responsibilities as assigned

• Regular and in-person attendance is required to perform the essential functions of this interactive position.

What we’re looking for:

• Bachelor’s degree in Marketing, Communications, Journalism, Business Administration, or a related field
• 1-2 years of experience in marketing, communications, or a professional services environment is preferred; Experience in a law firm or other professional services setting preferred.
• Strong organizational skills with the ability to manage multiple projects and deadlines
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with design tools like Canva or Adobe Creative Suite and digital marketing tools such as email marketing platforms, social media management, and website content management systems is a plus.

May need to occasionally work more than the standard 37.5 hours per week to accomplish duties of the position. Interested and qualified applicants should apply via our website at https://www.mvalaw.com/careers-working-at-mva. Equal Employment Opportunity Employer.

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