Marketing Operations Coordinator

Job Description:

Position Summary

The Marketing Operations Coordinator provides operational, administrative, and logistical support to the Central Marketing team. This position is responsible for managing mailroom and print center operations, coordinating office and team support needs, and assisting with meetings, events, tradeshows, and other marketing activities.

The ideal candidate is highly organized, service-oriented, detail-focused, and comfortable managing multiple priorities in a fast-paced environment. This role works closely with Central Marketing team members, internal business partners, vendors, and other administrative support functions.

Primary Responsibilities

Mailroom and Print Center Operations

• Manage daily mailroom operations, including receiving, sorting, distributing, and preparing outgoing mail and packages.
• Coordinate shipping and delivery needs with internal teams and external carriers.
• Manage print center workflow, supplies, equipment, and vendor relationships.
• Coordinate the production of printed materials, including marketing collateral, meeting materials, signage, and internal communications.
• Monitor inventory levels and order mailroom and print center supplies as needed.
• Maintain documentation and standard operating procedures for mailroom and print center activities.
• Identify opportunities to improve efficiency, service levels, and cost management.

Administrative and Team Support

• Provide day-to-day administrative support to the Central Marketing team.
• Order office, kitchen, meeting, and departmental supplies.
• Manage designated purchasing-card transactions, documentation, and reconciliation.
• Assist with scheduling, room reservations, catering, meeting materials, and onsite logistics.
• Support onboarding activities for new Central Marketing employees.
• Maintain team contact lists, distribution lists, calendars, records, and other administrative resources as needed.

Meeting and Event Coordination

• Provide logistical support for department meetings, employee updates, lunch-and-learns, workshops, and cross-functional events.
• Coordinate meeting rooms, catering, audiovisual needs, materials, signage, and attendee communications.
• Support onsite event setup, execution, and cleanup.

Tradeshow and Marketing Logistics

• Assist with tradeshow and event logistics, including hotel-room coordination, registration, shipping, supplies, materials, and documentation.
• Maintain records of reservations, attendees, deadlines, and other logistical details.
• Coordinate with internal stakeholders, vendors, hotels, convention centers, and shipping partners.
• Help ensure materials and supplies arrive accurately and on schedule.

Qualifications

• High school diploma or equivalent required; associate degree in business administration, marketing, communications, office administration, or a related area preferred.
• Three or more years of experience in administrative support, office operations, print services, event coordination, mailroom operations, or a related role.
• Strong organizational and time-management skills.
• Demonstrated ability to manage multiple requests, deadlines, and stakeholders.
• Strong attention to detail and follow-through.
• Professional, service-oriented communication skills.
• Ability to work independently while collaborating effectively with a broad team.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating vendors, purchasing, invoices, shipping, or events preferred.
• Ability to occasionally lift, move, or transport packages, printed materials, supplies, and event materials.

Company Description

Comprised of a market-leading portfolio of best-in-class brands, the businesses of ITW Welding work together to provide premium performance delivered through a breadth of solutions encompassing welding, cutting, consumables, and accessories.  ITW Welding North America represents Miller Electric Welding Equipment, Safety & Accessories, Hobart Filler Metals, and Bernard / Tregaskiss MIG Guns. 

Miller Electric Mfg. LLC, is headquartered in Appleton, Wisconsin, and wholly owned by Illinois Tool Works (NYSE: ITW). The company maintains its industry leadership by setting the standard for reliability, quality and responsiveness. Our tagline, “The Power of Blue®,” is inspired by the blue color of Miller equipment. 

The company began with an innovation that responded to customer needs, growing from a one-man operation in 1929, to the world’s largest manufacturer of arc welding products. Miller keeps the tradition alive by focusing on its top priority: people. 

Additional Information

ITW Welding is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status, age, or any other characteristic protected by law. 

Why ITW Welding? 

Here’s what we offer to help you build the future you want: 

• Generous Retirement Benefits –401(k) match PLUS an additional retirement contribution to help you plan for the future. 

• Paid Time Off –11 paid holidays, 5 sick days, and vacation time to take time for what matters. 

• Company-Paid Insurance –Life, AD&D, Short-Term & Long-Term Disability insurance to give you peace of mind. 

• Family-Friendly Benefits –4 weeks of paid parental leave and adoption reimbursement to support your family journey. 

• Education Assistance –tuition reimbursement because we believe in investing in your personal and professional development. 

At ITW Welding, we’re not just a place to work – we’re a community that empowers you to grow and make a real impact. Join us and build a career that makes a difference! 

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. 

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. 

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. 

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. 

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.