Materials Specialist

About flyExclusive

flyExclusive is one of the fastest-growing private aviation companies in the country - and we are just getting started. From our world-class Jet Club to our unmatched private jet charter, clients who fly with us receive a curated private jet experience that anticipates their needs for comfort and style. We operate a modern, curated fleet and deliver a world-class experience to our customers, backed by a team that holds itself to the highest standards of safety, service, and operational excellence. From our roots in Kinston, North Carolina to our expanding Raleigh headquarters, we are building something the industry has not seen before.

Why flyExclusive?

As we continue to build a leading aviation brand, nothing is more critical to this mission than the talented professionals that make up flyExclusive. We're more than just a private jet company. We go beyond the industry standard to create a uniquely detailed customer experience that is visible throughout all our departments, from our software design and fleet coordinator teams to our pilots and technicians. If you are looking for people who motivate others around them, and build relationships that create trust and open communication, you will find that here. The people at flyExclusive create a culture of positivity and aren't afraid to make decisions for the good of their team and the company.

If that sounds like you, come and work with us at flyExclusive! We offer competitive pay within the aviation industry, generous time off with flexible scheduling, a great benefits package including 401k matching, relocation assistance, and career growth opportunities!

Job Summary

The Material Specialist is responsible for the inventory control, handling, and distribution of aircraft parts and materials supporting the 135 airlines and the 145 Maintenance Repair Organization (MRO). This role ensures compliance with company policies, FAA regulatory requirements and established quality control procedures.

Key responsibilities include receiving and inspecting incoming parts, maintain proper storage and preservation of materials, managing inventory levels, and ensuring accurate documentation and traceability of aircraft components received into inventory. The Material Specialist plays a critical role in supporting maintenance operations by ensuring the availability, control, and integrity of aircraft parts and supplies.

Key Responsibilities

• Identify, control, segregate, and maintain aircraft parts and materials for the airline and MRO maintenance operations.
• Ensure proper preservation and storage of all inventory items, including parts subject to shelf-life limitations or environmental deterioration.
• Distributing relevant inventory, packages and materials information regarding parts status and inventory levels to other company departments as required.
• Perform the receiving and Inspection on incoming aircraft parts and identify each part has proper traceability, identification, documentation and overall condition.
• Follow the instructions in he Parts - Section 10 of the RSQCM manual.
• Ensures unserviceable, defective and scrap parts are properly identified, segregated from serviceable inventory, quarantined, and disposed of in accordance with company procedures.
• Ensure unserviceable/cores returned from Maintenance personnel are properly documented in the ERP and controlled per the company procedure.
• Maintain accurate inventory control through cycle counts and annual inventories
• Review of work orders to ensure all required parts and tooling have been properly issued and documented.
• Support packaging, shipping & receiving of company materials and aircraft components.
• Ensure proper labeling and identification of chemicals, including shelf-life and hazardous marking.
• Segregate and properly dispose of expired chemicals and hazardous materials in accordance with company policies and environmental regulations.
• Properly package, identify and create shipper documentation of dangerous goods for any HAZMAT items offered for shipment to comply with 49 CFR Hazardous Materials Regulations and IATA DG Air shipments.
• Perform additional duties as assigned to support maintenance and materials operations.

Skills and Abilities:

• Strong work ethic, initiative, and positive attitude
• Effective communication and interpersonal skills
• Able to perform under pressure in a fast-paced environment
• Strong attention to detail and organizational skills.
• Ability to analyze problems and implement effective solutions.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Adaptable and capable of learning new systems and procedures quickly.
• Team-oriented mindset with a strong commitment to accountability and continuous improvement.

Competencies

• ERP Software
• Strong computer proficiency
• Working knowledge of Microsoft Office Suites, particularly Word and Excel.

Work Environment

• Typical office and computer lab environment with frequent interruptions.
• Exposure to loud noises including airplane machinery and jet engines.
• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Physical Demands

• Ability to see and hear clearly
• Ability to read, comprehend, and speak English clearly
• Ability to climb, twist, bend, crouch, stoop, kneel, and crawl
• Ability to sit, stand, and walk for extended periods
• Ability to regularly push/pull up to 70 pounds
• Ability to regularly lift/move up to 50 pounds

EEO Statement

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.