Media Asset Coordinator

Sales Media Asset Coordinator

As the Sales Media Asset Coordinator, you'll play a key role in managing the full lifecycle of product photography assets across all brands and categories. From intake to delivery, you'll ensure every file, sample, and image is accurately tracked, organized, and ready for retailer and product launches. You'll act as the bridge between Sales, Brand, Product Development, and the Photo Department keeping workflows smooth, timelines on target, and data clean across all systems.

In this position you will be responsible for the submission and prioritization of photo requests within project management tools, maintaining complete accuracy and consistency within Digital Asset Management (DAM) and product databases.

Main responibilities include: 

• Manage the intake, organization, and cataloging of photography requests and production samples using project management and DAM platforms (Wrike, Bynder, Salsify, Resource Space, or similar).

• Track product

  ion samples through each stage of developmentfrom arrival and photography scheduling to post-production and asset delivery.

• Partner with cross-functional teams in Sales, Brand, Product Development, and Photography to ensure imagery is ready for launch deadlines.

• Maintain accurate SKU/style tagging, metadata, and asset relationships across DAM and related systems.

• Use Excel and Google Sheets (VLOOKUP, XLOOKUP, INDEX/MATCH, Pivot Tables) to validate data, track sample progress, and produce regular reporting.

• Create and maintain shot lists, photo request trackers, and sample status reports for internal visibility.

• Support automation and data integration between systems such as Wrike, Salsify, Sage X3, and DAM for streamlined asset management.

• Enforce brand and file naming standards while ensuring image quality across all deliverables.

• Communicate regularly with Sales and Production to report on SKU and sample status, flag delays, and manage timelines.

• Oversee the tracking, organization, and return of all production and paint master samples needed for photography.

The ideal candidate for the Sales Media Asset Coordinator has this experience and requirements:

• Associates degree preferred.

• 2+ years of experience coordinating digital assets, photography production, or project workflows.
• Experience in the toy industry or direct-to-consumer environments is a plus.
• Strong written communication and intermediate-level proficiency in Excel and Google Sheets.

• Familiarity with Photoshop, image file types, and metadata.

• Hands-on experience with DAM and project management tools (Wrike, Asana, Monday.com, Salsify, or similar).
• Attention to detail and ability to manage multiple projects and SKUs simultaneously.
• Strong organizational and collaboration skills, with a proactive and solution-oriented mindset.
• Ability to work in a fast-paced creative environment and  keeping complex workflows organized from product samples to final image delivery.

This is a hybrid role based in the Fort Lauderdale, FL area. Candidates must be able to commute onsite four days a week.

• Type: Temp to perm (conversion into full-time planned to be in Dec 2025)
• Compensation Range: $21-25/hour 



To apply, please submit your resume and portfolio link/case studies for immediate consideration.Due to the volume of applications, we are unable to respond to each application personally. If we are interested in your qualifications, we will contact you via telephone or email as soon as possible. By applying for this position, you agree to be contacted by email or text message. Message and data rates may apply.icreatives is an Equal Employment Opportunity Employer. All qualified applicants and talent will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristics protected by law. We believe in providing a culture that embraces and champions diversity, equity, and inclusion because it truly fosters creativity.