Medical Executive Assistant
Overview
Schedule
Alternate-schedule
Full-time
Part-time
Career level
Senior-level
Remote
Hybrid remote
Compensation
$20+/hour
Job Description
Job description
Job Title: MEDICAL EXECUTIVE ASSISTANT
Job Location: CLIFTON NJ
Job Type: Full-Time
Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply.The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care.
Key Responsibilities:
- Executive Support:
- Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings.
- Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries.
- Prepare and organize materials and documents for meetings, presentations, and conferences.
- Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc
- Calendar and Time Management:
- Maintain and update the practice owner’s calendar, ensuring all personal and professional commitments are met on time.
- Schedule and prioritize meetings, appointments, and events, ensuring the owner’s time is managed efficiently.
- Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks.
- Correspondence and Communication:
- Screen and manage phone calls, emails, and other communications on behalf of the practice owner.
- Draft, proofread, and send emails, letters, and other forms of correspondence.
- Maintain confidential communication, both personal and business-related.
- Office and Administrative Tasks:
- Assist in managing medical practice-related administrative tasks.
- Prepare, review, and file documents for the owner’s review, including financial reports and medical practice records.
- Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized.
- Special Projects:
- Assist with various ongoing projects, both for the practice and the practice owner’s personal business interests.
- Research and compile information as needed for decision-making or business planning.
- Assist with event planning, including practice-related events, conferences, or personal engagements.
- Relationship Management:
- Cultivate and maintain positive relationships with clients, staff, and other external parties.
- Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders.
- Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests.
- Confidentiality and Discretion:
- Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters.
- Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents.
- Attend Marketing events to help educate patients and the community on our services
- Fill in for medical assistants who call out
- Attend clinic office hours with the physician, to perform medical assistant duties and also translate
Qualifications:
- High school diploma or equivalent; Associate’s degree or higher preferred.
- MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting
- MUST be bilingual
- MUST speak MEDICAL Spanish and be fluent in Spanish
- Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills in both English and Spanish
- Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems).
- Strong problem-solving abilities and a high level of initiative.
- Exceptional interpersonal skills and the ability to work effectively with diverse individuals.
- Ability to work independently and manage multiple tasks simultaneously.
- MUST have 5 years Previous experience with medical terminology and direct patient care
Physical Requirements:
- Ability to sit, stand, and walk for extended periods of time.
- Ability to lift up to 15 lbs.
Job Types: Full-time, Part-time
Pay: $19.50 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Education:
- Associate (Preferred)
Experience:
- Medical assistant: 5 years (Required)
Location:
- Clifton, NJ 07012 (Preferred)
Ability to Commute:
- Clifton, NJ 07012 (Required)
Ability to Relocate:
- Clifton, NJ 07012: Relocate before starting work (Required)
Work Location: Hybrid remote in Clifton, NJ 07012
Compensation: $19.50 per hour
HESS SPINE & ORTHOPEDICS
Our top-rated, board-accredited health practitioners in New Jersey & New York deliver extensive treatments for spine and extremity injuries and conditions. Our doctors are not just devoted to providing outstanding patient care, but they are also keen on propelling their medical specialty forward and mentoring future orthopedic surgeons. We’re proud to offer exceptional customer service, medical expertise, and dedication to health and wellness for all our patients.
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FAQs About Medical Executive Assistant Jobs at Hess Spine And Orthopedics
What is the work location for this position at Hess Spine And Orthopedics?
This job at Hess Spine And Orthopedics is located in Rockland County, New York, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Hess Spine And Orthopedics?
Candidates can expect a pay range of $19.5 (per hour).
What employment applies to this position at Hess Spine And Orthopedics?
Hess Spine And Orthopedics lists this position under the following employment categories:
- Alternate-schedule
- Full-time
- Part-time
What experience level is required for this role at Hess Spine And Orthopedics?
Hess Spine And Orthopedics is looking for a candidate with "Senior-level" experience level.
What is the process to apply for this position at Hess Spine And Orthopedics?
You can apply for this role at Hess Spine And Orthopedics either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.