Multifamily Design Coordinator

Job Summary:

The Multifamily Design Coordinator role is to oversee and coordinate all phases of a multifamily/commercial project, including Design, Purchasing, Production, and Shipping. Works under general direction; exercises discretion and judgment on work priority on a regular basis; and some degree of creativity is expected.

Principal Duties and Responsibilities

Pre-Design

• Prep files for design

• Follow up with sales to ensure design has all pertinent documents.

• Latest plans, Mech. plans, CAD files

• Setup "Working Set" document.

• Import most recent plans into base "Working Set" document.

• Bookmark pages of the plans.

• Review terms of project.

• Check quote date to see if it will need to be updated.

• Setup and facilitate pre-design meeting between sales, design & estimator.

• Review quote to ensure everyone is clear on what products were sold.

• Discuss framing schedule and project duration with sales.

• Take notes during this meeting for reference later and email the notes to sales & design. Save a copy of these notes in base quote folder also.

• Assist in setting up DATEHOLD orders.

• Using "Multi-Family Pricing Info" sheet, create quote #'s. Assign

• each quote board footage & price.

• Assign each date hold quote a date, using info gathered during pre-design meeting.

• Review pricing info sheet to determine if special order material will be required. If special order material is required in project,indicate this on the date hold quotes.

• Put together S.O.V. for project if required.

Design

• Coordinate wall/floor/roof submittals with customers

• Responsible for being the main point of contact for the customer, designers, production, shipping, and sales.

• Track and document all correspondence (SK's, RFI's, etc.) and make sure it is implemented.

• Monitor designer's progress.

• Review submittals prior to submitting. All mark-ups/approvals go through the Project Manager.

• Coordinate each project from initial design thru production and shipping/deliveries.

• Field calls from the site, and work with the design team to solve issues including site visits.

• Assist design with processing RFI's.

• Take info from design and create official RFI documents.

• Follow up with sales on getting info

• Once design has imported trusses/beams/hangers in date hold/production orders, coordinator will take these over.

• Assign money to these production orders.

• Create cutting sheets for all production orders.

• Track money on all orders for each project.

• Fill out excel tracking sheet with money assigned to production orders.

• Keep track of all margins on production orders.

• When project is nearing completion run MBA report to reconcile invoiced orders against PO amount. Verify project is on track to invoice out correctly.

• If a credit has been identified on project, coordinator will track down why there is a credit.

Qualifications

• Minimum High School Diploma

• Minimum 2 years in related responsibilities

• Working knowledge and experience using MiTek is a plus

• Moderate Computer Skills: Microsoft Outlook, Email, Proficiency in Excel,

• Access

• Strong math (intermediate level) and problem-solving skills

Skills and Abilities

• Demonstrated proficiency to manage multiple tasks and activities at once, to organize and set priorities, and to meet deadlines.

• Working knowledge of AUTO CAD software

• Proficient use of the English language in reading, writing, and speaking

• Ability to successfully interact with all organizational levels and the public

• Ability to communicate effectively with others, including customers, peers, and management

• Ability to manage several activities/projects at once, to organize and prioritizework, to meet deadlines, to prepare plans, goals and budgets

• Ability to sit at a desk for prolonged periods of time, be mobile in the workenvironment, and work hours as needed

• Ability work well under pressure and in a fast-paced environment

• Must be very detail oriented and have a Team Player Mentality

• Ability to pass a Drug Test

Conduct

• Self-managing; works well under little supervision

• Highly motivated and enthusiastic

• Good interpersonal skills and good communicator

• Be a team player and support the Company's goals

• Conducts self in a professional manner

The Company is an Equal Opportunity Employer.