Music - Touring Assistant

Job Description

Overview

Creative Artists Agency (CAA), is the world's leading full-service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.

The Role

We are looking for an assistant who will provide administrative support to an Agent in our Music Touring Department. The ideal candidate should be motivated, interested in the booking space, quick-thinking and open to working in an environment where he/she is capable of performing administrative tasks in a fast-paced environment.

Responsibilities

• Manage scheduling, travel booking, expense reporting, phone coverage, and other administrative duties

• Coordinate communication with promoters and artist management teams

• Maintain detailed tracking of offers, contracts, deposits, and final payments

• Manage client payments and venue agreements

• Assist with deal negotiation and analysis

• Audit show settlements, including expense and ticket reconciliations for CAA clients

• Maintain and distribute internal vendor recommendations and venue grids

• Assist with research projects and compiling information from various sources

• Communicate weekly with other offices to ensure timely settlement of engagements

Qualifications

• BA/BS from an accredited University or College preferred.

• At least 1 year of professional administrative experience supporting an executive in a fast-paced environment.

• At least 1 year of professional experience working in the music industry.

• Experience working at an agency is a plus but not required.

• Working knowledge of tour deals and one-off engagements

• Ability to anticipate needs and execute time sensitive matters in a fast-paced environment.

• Ability to multitask and prioritize efficiently.

• Highly detail-oriented with exceptional organizational skills

• Ability to work well under pressure; meet tight deadlines.

• Strong organizational and communication skills; written and verbal.

• Strong research, analytical, and problem-solving abilities

• Strong professional interpersonal skills, while understanding the importance of maintaining confidentiality.

• Advanced proficiency in Microsoft Excel (including exporting PDF's to Excel)

Compensation

The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.