Nursing Administrative Coordinator DYP

Job Summary:

The Nursing Administrative Coordinator DYP supports the Director of Nursing and requires a strong emphasis on staffing management and financial oversight of staffing. This role also requires administrative operations support, and oversight of Unit Secretarial administrative projects.

Essential Duties and Responsibilities

• Supports and promotes the mission and values of Covenant Health Ministry.
• Maintains all required competencies and completes annual compliance courses on time.
• Manages sensitive and confidential information with discretion and professionalism.
• Possess exceptional organizational skills, a proactive mindset, and the ability to manage multiple tasks efficiently.
• Excellent customer service and communication skills.
• Excellent technology skills
• Other duties as consistent with this role.

 Operations Management

• Assist with the planning, execution, and monitoring of various projects such as the provider recertification list which is a regulatory requirement. This requires support and education for the Unit Secretaries in this process.
• Track project progress, prepare reports, and ensure timely completion of deliverables such as financials related to staffing, agency utilization, etc.
• Collaborate with leaders to gather updates and provide necessary support such to Admissions, Discharge Offices, and Nurse Unit Managers to manage staffing accordingly.
• Assist in tracking project timelines, deliverables, and budgets as required. Examples include tracking for a decrease in unit agency fte’s as comparable data from month to month, etc.

Scheduling and payroll management

• Coordinates for any automated scheduling systems, as applicable.

• Manages schedules for all nursing staff for a 210-bed facility. This includes house staff, agency staff, and travel staff. This also includes having knowledge of schedules of other departments, as necessary.
• Ensures daily staffing meets CMS and Maine State Minimum Staffing Requirements.
• Manages completion of payroll timely and accurately.
• Reports staffing for Payroll Based Journal as required by CMS.
• Scheduling requires excellent Excel capabilities as our scheduling is a manual process.

Administrative Operations Support

• Maintain organized filing systems for easy access to important information.
• Support the development and implementation of office procedures to enhance operational efficiency.
• Obtains and manages immunization records and education of all agency and contract staff. 
• Reviews all agency and travel invoices for accuracy.
• Works with EX to maintain updated list of agency and contract staffing. 

Job Requirements

Job Knowledge and Skills

• Strong proficiency in software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills with a customer-service-oriented approach.
• Ability to prioritize tasks effectively, manage time efficiently, and maintain confidentiality.
• Strong problem-solving skills and a keen attention to detail.

Education and Experience

• Associate degree preferred but not required. 
• Experience will be considered in place of education.

• Previous staffing scheduling and payroll experience required. 
• Must be able to multitask and prioritize effectively.
• Independent decision-making and able to make decisions under pressure.
• Works collaboratively with others. 

Covenant Health Mission Statement

We are a Catholic health ministry, providing healing and care for the whole person, in service to all in our communities.

Our Core Values: