Office Administration Assistant

Job Title: Office Administration AssistantCompany: Loenbro, LLCBusiness Unit/Department:  Loenbro West                                        Location:  Billings, MTReports to: Office Manager, Fab Shop Manager, Area ManagerEmployment Type: Full-TimeFLSA Classification: Non-Exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job SummaryThe successful candidate will work closely with Project Management team in our fabrication shop. Candidates will work in the office with the management team. Successful office administrative assistants exercise attentiveness to detail, organizational skills, and the ability to work in an environment that is routine.

Essential Job Responsibilities

• Walk in customers.
• All inbound calls.
• Orientation and Onboarding.
• Time Entry.
• Managing project logs / invoicing / PO’s / Equipment logs.
• Computer scanners and imaging software.

Minimum Qualifications

Required:

• 1-2 years of administrative or clerical experience, with some exposure to HR functions.
• Basic knowledge of HR principles and practices, especially in the context of construction or related industries.
• Proficiency in MS Office (Word, Excel, Outlook).

Preferred:

• Strong organizational and time management skills.
• Excellent attention to detail.
• Effective communication and people skills.
• Ability to handle sensitive and confidential information with discretion.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Comply with all company policies and procedures.
• Occasionally you may need to kneel, reach or stoop.
• Climbing up and down stairs and ladders to both get in and out of trenches and up to elevated platforms (scaffolding at significant heights).
• If driving is required, valid driver license and proof of insurability are required. All drivers are subject to a DMV background records search. 

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO)
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you are ready to be part of a company that LEADS by:

• Living with Integrity
• Exceeding Expectations
• Acting with Urgency
• Delivering Excellence

…we want to hear from you.

Loenbro is an Equal Opportunity Employer