Office Administrative Assistant (Remote)
Recruit MonitorLouisville, Kentucky
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Paid Vacation
Job Description
The Office Administrative Assistant provides administrative assistance to all plant personnel. This position is the initial contact for visitors and telephone calls and thus manages themselves in a professional manner at all times. The position supports plant employees and financial departments.
Essential Responsibilities
- Represents Minnkota in a positive light
- Receives visiting guests in a welcoming manner
- Expresses self on the telephone in a courteous professional manner
- Expresses self in a kind and positive manner to fellow employees to ensure cooperation and team work throughout the station
- Shares knowledge of Minnkota as a tour guide
- Provides administrative support to plant staff and employees
- Records accurate meeting minutes
- Composes documents that are understandable, grammatically correct, and professional
- Ensures adequate supply of groceries, office supplies and stocks kitchen and coffee area
- Organizes digital photography files to ensure ease of retrieval
- Utilizes office equipment to meet the needs of the station
- Assembles operations and coal handling yearly work schedules and vacation schedules
- Acts as backup to other administrative staff
- Enters work orders for maintenance activity
- Order, pickup or arrange delivery of meals
- Sort, distribute and pick up mail
- Data entry
- Assist in setup of rooms for meetings
- Provides support to financial departments
- Processes blanket purchase order deliveries
- Ensures that GF accounting and procurement receive clear scanned documents
- Ensures proper accounting of expense requests and authorize them
- Submits requisitions as necessary
- Ensures proper inventory levels by issuing, and reconciling of bulk product levels
- Reports accurate hour and mileage use of vehicles
- Reconciles credit card statement
Organizational Competencies
- Safety
- Integrity
- Teamwork
- Innovation
- Reliability
Job Competencies
- Approachability
- Action Oriented
- Flexibility and Adaptability
- Time Management
- Organizing
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FAQs About Office Administrative Assistant (Remote) Jobs at Recruit Monitor
What is the work location for this position at Recruit Monitor?
This job at Recruit Monitor is located in Louisville, Kentucky, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Recruit Monitor?
Employer has not shared pay details for this role.
What employment applies to this position at Recruit Monitor?
Recruit Monitor lists this role as a Full-time position.
What experience level is required for this role at Recruit Monitor?
Recruit Monitor is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Recruit Monitor for this role?
Recruit Monitor offers Paid Vacation for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Recruit Monitor?
You can apply for this role at Recruit Monitor either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.