Office Administrative Coordinator

• Manage front-desk and customer service activities, including visitor reception, access coordination, meeting-room readiness and hospitality support.
• Maintain office, meeting-room, and customer-area supplies and coordinate replenishment as needed.
• Provide daily administrative support to the GA team, including document preparation, filing, data entry, scheduling, and follow-up on open items.
• Prepare and maintain Excel trackers, PowerPoint presentations, reports, and other administrative documents.
• Coordinate with internal departments to support meetings, visitors, employee activities, and other site requirements.

• Coordinate hotel accommodations, rental vehicles, booking changes, and other logistics for expatriates and business travelers.
• Respond to urgent travel or accommodation issues and coordinate with travelers, host departments, hotels, and vendors.
• Maintain accurate hotel, transportation, traveler, and booking records.

• Support administration of company vehicles, rental vehicles, and shuttle-bus services.
• Maintain vehicle usage, maintenance, incident, schedule, route, and ridership records.
• Assist with transportation invoices, monthly settlements, and vendor documentation.
• Follow up with transportation vendors regarding service issues, schedule changes, and operational requests.

• Maintain organized GA records, including vendor documents, invoices, service records, inventory records, and operational trackers.
• Monitor office and GA supply inventory and coordinate replenishment with Procurement.
• Maintain issuance records for GA supplies, PPE, and other assigned materials.
• Provide administrative support for receiving, material distribution, inventory checks, and other warehouse-related activities when needed.

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Previous experience in office administration, customer service, General Affairs, hospitality, logistics, or a related field preferred.
• Strong proficiency in Microsoft Office, especially:
  • Excel
  • PowerPoint
  • Word
• Strong organizational skills with the ability to manage multiple tasks and follow up on details.
• Comfortable maintaining records, spreadsheets, reports, invoices, and administrative documentation.
• Able to work effectively in both office and warehouse environments.

• Fluent Chinese and English required.
• Must be able to communicate effectively with employees, visitors, management, and vendors in both languages.

• Outgoing, friendly, and professional.
• Strong customer-service mindset.
• Team player who works well with different departments and personalities.
• Responsible and detail-oriented.
• Proactive in following up on issues and completing assigned tasks.
• Able to handle changing priorities and urgent requests.
• Good communication and interpersonal skills.

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