Office Administrator
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Compensation
$50,000-$65,000/year
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Replies within 24 hours
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Office Administrator
Location: North Plainfield, New Jersey
Company: Avantier – Premium Custom Optics Manufacturer
Base Salary: $50,000 - $65,000
About Avantier Inc.
At Avantier, you won’t just “have a job”—you’ll work on real, cutting-edge technology used in aerospace, defense, and life sciences.
We are a global photonics company (25+ years), specializing in custom optical design, engineering, and manufacturing for high-tech industries worldwide.
Position Overview
Avantier is seeking an experienced Office Administrator to support daily office and operational activities. We are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment.
The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while communicating effectively across teams.
Key Responsibilities
- Prepare packing slips, invoices, and related documentation
- Manage emails, follow-ups, and internal/external communication
- Prioritize tasks based on urgency and business needs
- Maintain office procedures, records, and organizational systems
- Assist with inventory tracking and office supply coordination
- Handle incoming phone calls and route inquiries appropriately
- Support managers and cross-functional teams with daily operations
- Identify and communicate issues proactively
- Assist with ad-hoc operational, administrative, and office tasks as needed
Qualifications
- 2+ years of experience in an office coordination, administrative, or operations support role
- Experience with invoicing, documentation, inventory management, and phone handling
- Strong written and verbal communication skills
- Proficient in Microsoft Office (Excel, Outlook, Word)
- Strong organizational and time management skills
- Ability to multitask and work independently
- High attention to detail and accuracy
- Self-motivated with a proactive mindset
Why Join Avantier
- Competitive compensation and full benefits (Medical, Dental, Vision, 401k)
- Opportunity to work in a growing high-tech industry
- Collaborative, hands-on environment with real impact
Additional Information
- Work Hours: Monday–Friday, 9:00 AM – 6:00 PM
- Work Location: In-person (5 days/week)
- Job Type: Full-time
Compensation: $50,000.00 - $65,000.00 per year
Careers
Avantier Inc. is an unparalleled leader in providing custom optical systems solutions. We offer advanced precision custom optical design, optical engineering, optical lens assembly, rapid optical proto-typing, image processing, and optical manufacturing services.
With over fifty years of experience in optical design and engineering, our team possesses an extensive wealth of knowledge. Our esteemed customers are well aware that Avantier is dedicated to providing exceptional care. Whether you require imaging solutions, lens systems, optical components, or opto-mechanical assemblies for applications in UV, VIS, NIR, or SWIR, rest assured, we have got you covered. Our advanced manufacturing units, coupled with cutting-edge metrology, empower us to manufacture precision optics of the highest caliber.
Opportunities for Career Growth
At Avantier, we maintain a commitment to equal opportunity and affirmative action, actively seeking out top talent. We present an excellent prospect for individuals interested in delving into the realm of custom optical lenses, offering a dynamic work environment.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
FAQs About Office Administrator Jobs at Avantier
What is the work location for this position at Avantier?
This job at Avantier is located in North Plainfield, New Jersey, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Avantier?
Candidates can expect a pay range of $50,000 and $65,000 per year.
What employment applies to this position at Avantier?
Avantier lists this role as a Full-time position.
What experience level is required for this role at Avantier?
Avantier is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Avantier for this role?
Avantier offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Career Development, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Avantier?
You can apply for this role at Avantier either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.