Office Administrator - Chattanooga, TN

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC, a law firm with over 650 attorneys throughout the United States, has an employment opportunity for an Office Administrator in our Chattanooga, TN office. The position will be responsible for the day to day administrative operations of our Chattanooga location.

Responsibilities

• Oversee the day‑to‑day administrative operations of the firm’s Chattanooga office, including tactical planning and ensuring the highest standards of service and quality.
• Manage office financial functions—planning, budgeting, accounts receivable, and related activities—in coordination with the Firm Finance Department.
• Direct Human Resources functions, including recruitment, staffing plan development, and maintaining appropriate staffing ratios.
• Lead Facilities Management efforts, including space planning/design and the coordination of all office services and operational needs.
• Collaborate with the Firm IT Department to support office technology systems and ensure smooth functionality.
• Coordinate with the Firm Marketing Department on office‑specific marketing initiatives and public relations activities.
• Maintain a consistent physical presence in the office as an essential function of the role.

Knowledge, Skills, and Abilities

• Strong team‑building and employee‑engagement capabilities.
• Proven ability to manage multiple projects and personnel using effective management practices.
• Strong analytical and problem‑solving skills, with the ability to identify, understand, and resolve complex issues.
• Ability to interact professionally with firm leadership, the Office Managing Shareholder, attorneys, paralegals, administrative staff, and other personnel.
• Capacity to perform effectively in a demanding law‑office environment where client needs often require immediate attention and rapid problem resolution.
• Demonstrated initiative, proactivity, and commitment to maintaining high standards of service and quality.
• Willingness to work irregular hours and occasionally exceed 40 hours per week to meet the essential requirements of the position.

A minimum of five years’ service in a supervisory position in the Professional Services Industry and a Bachelor’s Degree in Business Administration, Human Resources or other related field is preferred.

We offer competitive compensation and benefits in a challenging and rewarding working environment. 

Thank you for submitting your resume. After our hiring committee has had a chance to review candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.