Office Administrator / Bookkeeping Assistant
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Overview
Job Description
Office Administrator / Bookkeeping Assistant
$29/hour | Full-Time | Westbury, NY (On-Site)
About the Role
We are seeking a highly organized and dependable Office Administrator / Bookkeeping Assistant to support day-to-day operations at a fast-paced, design-driven company.
This is an entry-to-mid level role ideal for someone who thrives in a structured environment, enjoys keeping things organized, and is comfortable supporting both administrative and basic bookkeeping functions.
You will work directly with leadership and play a key role in keeping the office running smoothly.
Key Responsibilities
Office & Administrative Support
- Manage incoming mail, scanning, and document organization
- Maintain digital files and ensure proper documentation across jobs
- Support day-to-day office coordination and administrative needs
- Assist with scheduling, follow-ups, and general office logistics
Bookkeeping Support
- Generate client invoices and follow up on outstanding balances.
- Enter data into QuickBooks and internal systems
- Enter cash receipts and scan supporting documentation
- Process vendor bills and ensure timely and accurate processing of payments.
- Code credit card purchases utilizing QuickBooks Online bank feed
Operational Support
- Ensure job documentation is complete and properly stored
- Assist in maintaining consistency between office records and financial data
- Provide general support to leadership as needed
What We're Looking For
Core Traits
- Highly organized and detail-oriented
- Reliable and consistent with strong follow-through
- Comfortable working in a fast-paced office environment
- Strong communication skills and professional demeanor
Experience
- Prior office or administrative experience preferred
- Exposure to bookkeeping or accounting tasks is a plus
- Construction or trades experience is a plus
- Basic familiarity with QuickBooks Online
Compensation & Schedule
- $29/hour (full-time)
- Monday–Friday, 9:00 AM – 5:00 PM (on-site)
- Benefits include medical insurance, 401(k), paid holidays, and PTO
Why This Role is a Great Opportunity
- Clear structure and responsibilities
- Hands-on exposure to both operations and accounting
- Opportunity to grow into a more senior role over time
- Stable, team-oriented environment
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
