Office Administrator

Office Administrator

At Haselden, our vision is to be a great builder, and our purpose is empowering our people to be the best version of themselves today to fulfill their customers’ expectations. Haselden’s team members take great pride in providing our customers with a superior level of service and our simple — but profound — purpose statement is top of mind for every project manager, superintendent, and team member – whether on the job site or when supporting the project from the main office. We offer a progressive, positive, and challenging — yet fun — work environment and cutting-edge tools to help you with career growth, personal development and achieving your maximum potential. Our extensive benefits program, dynamic team atmosphere and strong core values help create the best environment for our staff and the best service for our clients.

Company Benefits:

• Medical, Dental and Vision Insurance
• Health Savings Account
• Flexible Savings Account
• Basic Life & AD&D Insurance
• 401K Plan with company match
• PTO
• Short & Long - Term Disability Insurance
• Voluntary Life and AD&D Insurance
• Voluntary Accident & Critical Illness Insurance
• Employee Assistance Program
• Maternity & Paternity Leave
• Team Member Bonus Program
• FMLA

 We are looking for a full-time Office Administrator to join our team in Centennial CO. Full time in office position during business hours, 8:00 am-4:30 pm. Bilingual is preferred for this role but not a must have.

Job Responsibilities:

• Greeting all visitors and providing positive customer experience.
• Manage & answer the main phone line, screen all calls that come through, respond to basic requests and forward all calls to appropriate team members.
• Forward all faxes and voicemails to appropriate team members daily.
• Prepare outgoing mail, including Certified Mail, FedEx, UPS, and Courier services.
• Sort and distribute incoming mail and packages.
• Act as the eyes and ears of the office—ensure a clean, professional environment, track and report facility issues.
• Coordinate office maintenance needs with internal Facilities contact. 
• Communicate and provide feedback when necessary to the janitorial service team for the main office
• Maintain the front entrance, reception desk, and conference rooms to ensure they are clean, professional looking, and presentable.
• Manage office vendors (Staples, Sam’s, Peak Refreshment, and Iron Mountain Shredding company).
• Ensure office supplies and kitchens are stocked, this is for all three floors.
• Support team members with conference rooms and scheduling.
• Manage and update internal company documents in English and Spanish, as needed.
• Translate corporate communication documents in English and Spanish, as needed.
• Update and manage Project Directory monthly.
• Coordinate with HR, to send birthday cards and baby packages.
• Actively seek out opportunities to assist the Executive Assistants and other members of the office with meeting/lunch prep and clean up.
• Support C-Suite Executive assistants and Haselden family with mail and package distribution.
• Update the MVP wall each quarter with photos from BD.
• Support various corporate events as it pertains to the office and as requested.
• Assist HR team with ad hoc projects and corporate events as needed

Job Qualifications:

• Full time in office position during business hours, 8:00 am-4:30 pm
• Bilingual is Preferred but not a must have. Can you read, write, translate, and speak Spanish and English fluently?
• Reliability and punctuality are key to the success of this role.
• Computer knowledge and efficiency.
• Strong written and verbal communication skills.
• Functions effectively as part of the HR team.
• Strong decision-making skills/problem solving skills.
• Strong customer service focus with the ability to multitask and prioritize work.
• Attention to detail and strong proofreading capabilities.
• Proficient with Microsoft Suite.
• Knowledge of a multiple phone line system.

Pay: The pay range is $21.00 - $25.00 per hour. Pay is based on experience, knowledge, and skill. Haselden does not discriminate based upon any protected category concerning the payment of wages. Haselden is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.