Office Administrator

Job Description:

We are looking to add an Office Administrator to join our Office Services team in Omaha, NE. Offering a forward-thinking, innovative, and vibrant company culture, along with the opportunity to share your unique potential, there really is no place like Holmes!

Essential Responsibilities:

• Greet visitors, answer incoming phone calls, and deliver best-in-class service to clients and employees.
• Partner with office leaders to coordinate department and office meetings, and company events.
• Code invoices and prepare check requests for Accounts Payable in a timely manner.
• Maintain office credit card (BMO) including tracking and coding of receipts.
• Play a key role in running events, both external for clients and visitors and internal for the team as well as running internal campaigns.
• Purchase office supplies, kitchen supplies, stock refrigerators, snack cabinet. Clean and maintain office equipment.
• Serve as the first point of contact for property manager for items related to the building, i.e., HVAC issues, roof leaking, etc.

Qualifications:

• Education: High School Diploma required.
• Experience: 0-2 years general office experience, insurance industry preferred, but not required.
• Skills: Working knowledge of computer programs such as, Word, Excel, Access and PowerPoint.  Ability to effectively use the internet/intranet, with some guidance if needed
• Abilities: Must be able to exert up to 25 pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull objects.
• Technical Competencies: Demonstrates strong planning and organizational skills by efficiently coordinating resources and overseeing projects to ensure timely, budget-conscious, and high-quality outcomes. Exhibit initiative and resourcefulness, independently identifying and solving problems using available information and tools. Additionally, show adaptability by effectively responding to changing conditions and balancing enterprise or client objectives.

Here’s a little bit about us:

In addition to being great at what you do, we place a high emphasis on building a best-in-class culture.  We do this through empowering employees to build trust through honest and caring actions, ensuring clear and constructive communication, establishing meaningful client relationships that support their unique potential, and contributing to the organization's success by effectively influencing and uplifting team members. 

Benefits:  In addition to core benefits like health, dental and vision, also enjoy benefits such as:

• Paid Parental Leave and supportive New Parent Benefits — We know being a working parent is hard, and we want to support our employees in this journey!
• Company paid continuing Education & Tuition Reimbursement — We support those who want to develop and grow.
• 401k Profit Sharing — Each year, Holmes Murphy makes a lump sum contribution to every full-time employee’s 401k. This means, even if you’re not in a position to set money aside for the future at any point in time, Holmes Murphy will do it on your behalf! We are forward-thinking and want to be sure your future is cared for.
• Generous time off practices in addition to paid holidays — Yes, we actually encourage employees to use their time off, and they do. After all, you can’t be at your best for our clients if you’re not at your best for yourself first.
• Supportive of community efforts with paid Volunteer time off and employee matching gifts to charities that are important to you — Through our Holmes Murphy Foundation, we offer several vehicles where you can make an impact and care for those around you.
• DE&I programs — Holmes Murphy is committed to celebrating every employee’s unique diversity, equity, and inclusion (DE&I) experience with us. Not only do we offer all employees a paid Diversity Day time off option, but we also have a Chief Diversity Officer on hand, as well as a DE&I project team, committee, and interest group. You will have the opportunity to take part in those if you wish!
• Consistent merit increase and promotion opportunities — Annually, employees are reviewed for merit increases and promotion opportunities because we believe growth is important — not only with your financial wellbeing, but also your career wellbeing.
• Discretionary bonus opportunity — Yes, there is an annual opportunity to make more money. Who doesn’t love that?!

Holmes Murphy & Associates is an Equal Opportunity Employer.

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