Office Administrator

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About the Role

We are seeking a highly organized and proactive Office Administrator to support daily administrative and operational functions at our Lynnwood office. This role is essential in keeping our office running smoothly while maintaining strong coordination with our Vancouver headquarters.

The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced, small office environment.

Key Responsibilities

Office Administration

• Manage incoming/outgoing mail, shipments, and deliveries
• Receive, sort, and distribute packages
• Submit PTO requests and administrative updates
• Scan and send documentation to headquarters
• Maintain accurate records and office communications
• Order office supplies and manage administrative workflows

Front Desk & Office Support

• Greet and assist guests, vendors, and subcontractors
• Serve as the primary point of contact for staff support
• Maintain a clean, organized, and welcoming office

New Hire Onboarding

• Assist with computer setup and system access
• Ensure new hires have tools, accounts, and paperwork ready
• Guide employees through onboarding processes
• Coordinate with IT and leadership

Technology & IT Support

• Provide basic troubleshooting for computers, phones, and office tech
• Submit and monitor IT support requests
• Coordinate equipment repairs and replacements

Fleet & Facilities Coordination

• Send reminders for vehicle maintenance and service appointments
• Track facility-related appointments and updates
• Assist with scheduling and logistics communication

Errands & Operations

• Run local errands (bank, post office, vendors)
• Support document transfers between offices
• Assist with occasional pickups and deliveries

Qualifications

• 2+ years of office administration or administrative support experience
• Strong multitasking and organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with onboarding or HR-related admin tasks preferred
• Basic technical troubleshooting skills
• Strong communication and interpersonal skills
• Valid driver's license with clean driving record
• Ability to work independently in a small office environment

What Success Looks Like

• Smooth day-to-day office operations
• Well-prepared onboarding experience for new hires
• Timely communication and reminders to staff
• Reliable completion of errands and operational tasks
• Strong coordination between Lynnwood and Vancouver offices

Work Environment

This is a full-time, in-office position based in Lynnwood, WA. The role involves regular interaction with employees, visitors, and vendors, along with occasional local errands.

Why Join Us?

• Competitive hourly pay ($25-$32/hr)
• Opportunity to grow with an expanding team
• Play a key role in daily business operations
• Exposure to multiple areas of the business
• Collaborative and supportive team environment

Apply Today

If you're an organized, dependable professional who enjoys keeping operations running smoothly, we'd love to hear from you!