Office Administrator

Scope of JobPowerFlex, an EDF power solutions company, is a leading national provider of intelligent onsite energy solutions that support cost-effective and low-carbon electrification and transportation. We deliver integrated solar, storage, EV charging, and microgrid systems, to businesses and organizations. As a single full-service provider, PowerFlex customizes clean technology solutions to help clients achieve their energy and sustainability goals. Through the comprehensive PowerFlex X platform, based on proprietary technology, PowerFlex leverages patented smart software to control, monitor, and optimize a client's distributed energy resources to reduce cost and maximize return on investment. Our technology is deployed at scale to prominent commercial customers such as Adobe, DHL, Prologis, Target, and municipalities such as County of LA. PowerFlex is a top 5 provider in each of Commercial Solar, Storage and EV Charging in the US.

The Onsite Office Administrator manages a wide range of administrative, office operations, and compliance tasks while working on-site approximately 20 hours a week at PowerFlex’s San Diego office. 

This position ensures smooth day-to-day operations, contributing to a positive working environment. Responsibilities include managing office logistics and maintaining supplies and facilities. The role also oversees key compliance and administrative duties, such as renewing business licenses and registrations, and handling ad hoc administrative requests. 

The ideal candidate is proactive, detail-oriented, and customer-focused, with a welcoming demeanor and a passion for enhancing the employee experience. 

Location & ScheduleThis position is based on-site at our San Diego, CA office in the Rancho Bernardo area.

We are seeking a part-time contractor (approximately 20 hours per week) with the potential to grow into a permanent, full-time role. Scheduling is flexible, whether you prefer four 5-hour shifts or five 4-hour shifts per week, we’re open to finding the right fit for the right person.

Responsibilities

• 50% - Office Operations & Facilities Management
  • Oversee daily mail operations, including sorting, distribution, and postage.
  • Manage the budget for office lunches and snacks 
  • Procure office supplies, manage inventory, and coordinate office maintenance, cleaning, and repairs. 
  • Manage lunch delivery apps, including employee list updates and coordinating deliveries. 
  • Help coordinate shipping and manage FedEx account 
  • Provide operational assistance to multiple office locations, ensuring consistent and friendly service. 
  • Act as a go-to resource for employees, offering assistance and fostering a welcoming environment. 
  • Continuously seek and apply employee feedback to enhance office services and experiences. 
• 50% - General Compliance & Administrative Duties
  • Proactively support legal, accounting and other teams by managing compliance documentation, monitoring deadlines, and maintaining accurate records for business licenses, certifications, registrations, regulatory filings and other statutory requirements
  • Handle ad hoc administrative requests, such as lien notices that arrive by mail
  • Manage miscellaneous office operations to keep daily functions running smoothly 

QualificationsEducation/Experience

• Bachelor’s degree (or currently pursuing) in business administration, facilities management, or a related field preferred; equivalent experience also considered. 
• Prior experience in an office environment required. 
• Experience in a customer-facing role preferred. 

Skills/Knowledge/Abilities

• Strong problem-solving skills and the ability to balance many priorities at once
• Proficiency in Microsoft Suite 
• Ability to work independently and as part of a team
• Customer service orientated approach
• Excellent communication skills, with the ability to influence and build consensus across teams.  
• Ability to respectfully challenge peers, and welcome the opportunity to be challenged  
• Flexibility, resiliency, and curiosity  

CompensationThe pay range for this position is $20 - $25 hourly. Physical Requirements Remaining in a seated position. Long hours on the computer keyboard. Prolonged periods of standing and/or walking. Ability to lift up to 15 lbs on a regular basis. 

Working Conditions Approximately 100% of the time is spent in the office environment, utilizing computers (frequent use of MS Word, MS Excel, Outlook, Access, PowerPoint, Publisher and Adobe etc.), telephones, and general office equipment.   

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Applicant Certification and Acknowledgment By submitting this application, you are certifying that all information provided is true and complete to the best of your knowledge. You understand that any false, misleading, or omitted information may disqualify you from consideration for employment or result in termination if already employed. You also release the company from any liability resulting from your failure to provide accurate information.

DEI Statement Our company-wide approach to diversity, equity and inclusion is focused on our workplace, community and business outcomes. We believe Diversity, Equity & Inclusion (DEI) is a key component to our mission of delivering renewable solutions and leading the transition to a sustainable energy future. As such, we strive to become a workplace that is diverse, equitable, and inclusive. Our aspiration is to build a culture of belonging and accountability by creating opportunities for growth and continuous learning to ensure progress.

EEO Statement PowerFlex is committed to building a diverse and inclusive workplace. We are a proud Equal Opportunity Employer and prohibit discrimination based on age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

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Special Accommodation Language If you require assistance or accommodation while seeking employment with PowerFlex, please contact Human Resources at (209) 227-1511 or hr@powerflex.com. Please note that these communication alternatives are for accommodation requests and not for general employment inquiries.

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