Office Administrator

Job Position: Office AdministratorLocation: West Fargo, ND 58078Pay Rate: $21.00/hr-$24.00/hr DOEShift: Monday through Friday, 8: 00 AM to 5: 00 PM Employment Type: Full-Time- Temp-to-HireBenefits: Once on companies direct payroll- PTO, Health, vision, dental;As part of our commitment to employee well-being, Preference Employment Solutions offers Minimum Essential Coverage (MEC) health plans for both individuals and families. Our plans provide essential healthcare benefits at an affordable cost, ensuring you have access to the coverage you need while working with us.Position SummaryThe Office Administrator is responsible for the day-to-day financial, administrative, and customer-facing operations. This in-office position owns invoicing, accounts receivable, accounts payable, basic accounting, inventory control documentation, payroll prep, vendor and state filings, and front-office customer support. The Office Administrator is the operational backbone of the office, working directly with the Director of Operations, the warehouse team, the field sales team, and our outside accountant. The right person for this role wants to work with a small, close-knit team in a family-like environment. We like to laugh and chat, but also get the work done. This role requires accuracy, follow-through, strong communication, and the ability to manage many recurring tasks on a daily, weekly, and monthly basis without being prompted.Essential Duties and Responsibilities1. Invoicing and Order Processing2. Accounts Receivable3. Online Sales- Inventory and Payment4. Accounts Payable5. Inventory- Receiving, Control, Updating6. Basic Accounting- Reconciliation, sales tax rates, etc. 7. Payroll Preparation8. General Administrative- Maintain Records, Filings, Account Mgmt9. Order office supplies and janitorial supplies as needed10. File state business registrations and maintain registered agent status in all required states11. Manage employee insurance enrollment, changes, and renewals12. Assist walk-in wholesale and retail customers with orders, questions, and product informationRequired Qualifications1. Associate's degree in business, accounting, or related field.2. Minimum 2 years of office administration, accounting, or bookkeeping experience.3. Working knowledge of QuickBooks Desktop Enterprise (General QuickBooks - transition to QuickBooks Desktop Enterprise).4. Familiarity with e-commerce platforms (Shopify experience a plus).5. Strong written and verbal communication skills, including phone presence.6. Detail-oriented with strong follow-through on recurring tasks and deadlines.7. Ability to prioritize and manage multiple workstreams independently.8. Proficient with Microsoft Office (Excel, Word, Outlook) and general computer skills.9. Trustworthy and discreet with financial and personnel information.10. Reliable attendance and punctuality.Preferred Qualifications1. Prior experience in wholesale distribution, automotive, or trade industry.2. Experience with multi-carrier shipping platforms.3. Experience with sales tax filing across multiple states.4. Notary commission (or willingness to obtain).NOTE: Any offer of employment is contingent upon successfully passing a Background checkHow to Apply:Contact: TyiaEmail: tyia@pesfargo.ComPhone: 701-293-6905Or apply onlinePreference Employment Solutions is a local employment company successfully assisting job seekers for over 30 years! We are FREE and CONFIDENTIAL. Preference Employment Solutions is an equal opportunity employer.