Office Administrator & Shipping Coordinator

smartdept.Chicago, Illinois

Apply with Sonara

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.¹

Reclaim your time by letting our AI handle the grunt work of job searching.

We continuously scan millions of openings to find your top matches.

Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Job Description

smartdept. is searching for an Office Administrator & Shipping Coordinator for a creative agency client located in Chicago, IL. This is an onsite contract opportunity (Monday through Friday, 9am to 5pm).

This is a versatile role supporting a busy, fast-paced creative office. You'll handle a little bit of everything office related, with a big focus on shipping, receiving, and inventory. The ideal person is high energy, sharp, and quick thinking, and doesn't get rattled by lots of activity. Think theatrical stage manager: organized, calm under pressure, and always a step ahead.

What You'll Do:

Support day-to-day office operations and pitch in on anything office related
Learn and manage FedEx and UPS shipping software
Produce shipping labels and track outgoing shipments
Log and relay tracking numbers in Google Sheets
Answer the door and receive deliveries
Manage inventory and keep the office and supplies organized
Assist with kit fulfillment as needed, including packing items into boxes

What You'll Need:

Fast learner and self-starter who can juggle multiple tasks at once
Highly organized with strong attention to detail
Natural problem solver with a high energy, positive attitude
Comfortable working in a busy, sometimes chaotic environment
Comfortable with Google Sheets
Ability to lift up to 35 lbs
Available to work onsite full time, 9am to 5pm

Nice-to-Have Skills:

Experience with FedEx Ship Manager and/or UPS WorldShip or similar shipping platforms
Background in stage management, event production, or other fast-paced coordination roles
Prior office administration, receiving, or fulfillment experience
Experience supporting a creative agency or studio environment

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.

Apply with Sonara Apply manually

FAQs About Office Administrator & Shipping Coordinator Jobs at smartdept.

What is the work location for this position at smartdept.?

This job at smartdept. is located in Chicago, Illinois, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at smartdept.?

Employer has not shared pay details for this role.

What employment applies to this position at smartdept.?

smartdept. lists this role as a Full-time position.

What experience level is required for this role at smartdept.?

smartdept. is looking for a candidate with "Senior-level" experience level.

What is the process to apply for this position at smartdept.?

You can apply for this role at smartdept. either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.