Office Administrator

SmartLight AnalyticsPLANO, TX

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Job Description

NOTE: In-office Tuesday and Thursday of each week.1. Position SummaryThe General Office Administrator provides essential support for daily office operations, acting as a key resource for scheduling, communication, and routine administrative tasks across various departments. This role assists staff by coordinating calendars, helping organize meetings, and handling general office duties to keep workflows running smoothly. The Administrator contributes to maintaining an organized and efficient workplace, ensuring administrative needs are met so that all team members can focus on their primary responsibilities.2. Key ResponsibilitiesA. Interdepartmental Scheduling & Calendar Coordination

Assist with synchronizing calendars for multiple departments.
Confirm availability and track attendance lists.
Distribute meeting notes and follow‑up summaries.

B. Communication & Status Management

Communicate schedule adjustments, project updates, and priority items promptly.
Serve as a liaison across departments to support transparency and alignment.
Maintain confidentiality while handling sensitive information.

C. Office Inventory & Office Upkeep

Monitor inventory levels of office and kitchen supplies.

Place orders and manage vendor relationships.
Maintain shared spaces in the office.

D. All‑Staff Meetings & Event Preparation

Organize materials, agendas, presentations, and room setup.
Coordinate AV needs, catering, and attendance.
Manage post‑event follow‑ups.

E. Travel Booking & Logistics

Book flights, hotels, transportation, and itineraries for staff and leaders.
Ensure compliance with travel policies and maintain documentation.

F. Front‑Desk & Visitor Management

Greet visitors and manage visitor logs.
Maintain adherence to security protocols.
Coordinate onsite meeting rooms and visitor amenities.

G. Document & File Management

Maintain organized digital and physical filing systems.
Draft, edit, and format internal documents, SOPs, and reports.

H. Office Technology & Equipment Coordination

Provide support for basic troubleshooting of office equipment.
Coordinate repair and maintenance activities for printers, conference systems, and office hardware.

I. Vendor & Facilities Coordination

Serve as point of contact for cleaning, IT, maintenance, and building management teams.
Oversee office repairs, services, and deliveries.

J. Cross‑Departmental Administrative Support

Assist leaders with scheduling, task tracking, and administrative follow‑through.
Provide support for ad hoc projects across multiple teams.

K. Expense & Invoice Processing

Submit expense reports and track reimbursements.
Process vendor invoices and maintain purchasing records.

L. New Employee Onboarding Support

Prepare welcome materials, hardware, and workspace setup.
Coordinate orientation schedules and introductory meetings.
Ensure new hires are properly equipped on day one.

3. Required Skills & Competencies

Exceptional time management and multitasking skills
Strong written and verbal communication
High level of professionalism, discretion, and adaptability
Proficiency in Microsoft Outlook, Teams, and task/project management tools
Strong systems‑thinking and proactive problem‑solving abilities

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FAQs About Office Administrator Jobs at SmartLight Analytics

What is the work location for this position at SmartLight Analytics?

This job at SmartLight Analytics is located in PLANO, TX, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at SmartLight Analytics?

Employer has not shared pay details for this role.

What employment applies to this position at SmartLight Analytics?

SmartLight Analytics lists this role as a Full-time position.

What experience level is required for this role at SmartLight Analytics?

SmartLight Analytics is looking for a candidate with "Senior-level" experience level.

What is the process to apply for this position at SmartLight Analytics?

You can apply for this role at SmartLight Analytics either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.