Office Admistrator

Carter Hospitality GroupMurrieta, California

$20 - $24 / hour

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Overview

Schedule

Full-time

Career level

Entry-level

Compensation

$20-$24/hour

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Job Description

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discounts
Health insurance
Paid time off
Vision insurance

Summary of Position:

We are seeking a detail-oriented and reliable office professional to manage collections, accounts receivable, and accounts payable functions. This role is critical to maintaining healthy cash flow, accurate financial records, and positive relationships with customers and vendors.

Duties & Responsibilities:

Collections

Monitor outstanding customer balances and follow up on past-due accounts.
Contact customers via phone and email to secure timely payments.
Maintain detailed collection notes and payment arrangements.
Resolve billing discrepancies and payment disputes professionally.
Escalate delinquent accounts when necessary.

Accounts Receivable

Generate and send invoices accurately and on time.
Apply customer payments and reconcile accounts.
Maintain AR aging reports and provide regular status updates.
Assist with month-end close related to receivables.

Accounts Payable

Process vendor invoices, ensuring accuracy and proper approvals.
Schedule and process payments according to terms.
Reconcile vendor statements and resolve discrepancies.
Maintain organized AP records and documentation.

General Office & Accounting Support

Maintain accurate financial records and filing systems.
Assist with audits and reporting as needed.
Communicate effectively with internal teams, customers, and vendors.
Support additional administrative or accounting tasks as assigned.

Minimum Qualifications:

· Six months to one year related experience.

· Accurately keystroke a minimum of 40 wpm.

· Demonstrated ability to calculate figures and amounts.

· Proficient In MS Office ( Micro Soft Word, Excel, Outlook ), data entry

· Acute attention to detail.

· Strong organizational skills.

· Commitment to excellence and high standards.

· Excellent written and verbal communication skills.

· Ability to understand and follow written and verbal instructions.

· Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

· Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

· Exemplary customer service skills

· Analyze financial data.

Preferred Skills

Experience with ERP or CRM systems (e.g., Odoo)
Experience using systems as Fintech, Webedict, Bloom Growth
Prior experience in a fast-paced office environment
Strong problem-solving and time-management skills

We are an equal employment opportunity employer.

Compensation: $20.00 - $24.00 per hour

Established in 2011, Carter Hospitality Group, LLC. is a family-owned hospitality company with 4 hotels and resorts as well as 3 wineries across the United States. Based in Orange County, California, the company manages and owns a portfolio of luxury properties including South Coast Winery Resort & Spa, Temecula, California; Carter Estate Winery and Resort, Temecula California; and Carter Creek Winery Resort & Spa, Hill Country, Texas. Carter Hospitality Group also serves as the owner-franchisee for Radisson Hotel Orlando Lake Buena Vista South, Orlando Florida. The company also owns the South Coast Winery in Temecula California, Carter Estate Winery in Temecula California and the Carter Creek Winery in Hill Country, Texas. For More information, visit us at CarterHospitality.com.

Purpose

Enriching lives by crafting exceptional environments and experiences.

Niche

We design, build and care for unique settings where communities thrive and memorable experiences come to life.

We are an Equal Employment Opportunity employer.

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FAQs About Office Admistrator Jobs at Carter Hospitality Group

What is the work location for this position at Carter Hospitality Group?

This job at Carter Hospitality Group is located in Murrieta, California, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Carter Hospitality Group?

Candidates can expect a pay range of $20–$24 per hour for this role.

What employment applies to this position at Carter Hospitality Group?

Carter Hospitality Group lists this role as a Full-time position.

What experience level is required for this role at Carter Hospitality Group?

Carter Hospitality Group is looking for a candidate with "Entry-level" experience level.

What is the process to apply for this position at Carter Hospitality Group?

You can apply for this role at Carter Hospitality Group either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.