Office Assistant (Temp To Perm)

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Description

Transforming Cancer Therapy Together

At ADC Therapeutics, we are passionate about revolutionizing cancer treatment. When you join our team, you become part of a mission-driven group of talented individuals dedicated to making a difference in patients' lives.

Why ADC Therapeutics

ADC Therapeutics (NYSE): is a commercial, global leader and pioneer in the field of antibody-drug conjugates (ADCs) with specialized capabilities from clinical through commercialization. Our CD-19-directed ADC for relapsed/refractory non-Hodgkin lymphoma, ZYNLONTA (loncastuxamab tesirine lpyl) has received accelerated approval in the United States and conditional approval from the European Commission. ZYNLONTA is also being evaluated in combination with other agents and in earlier lines of DLBCL therapy as well as in indolent lymphomas including follicular lymphoma and marginal zone lymphoma with the potential to reach significantly more patients through expanded use.

We are a team of approximately 200 patient-focused, purpose-driven employees with a shared mission to transform the treatment paradigm for patients. If you're interested in making a difference in the lives of patients worldwide with a team of like-minded colleagues, operating in a flexible work environment, come join us on our journey! To learn more about ADC Therapeutics, our values, and our exceptional culture, please visit us at https://adctherapeutics.com/ and LinkedIn.

Position Overview

The Office Assistant will have a unique mix of responsibilities including office operations and administrative support. The Office Assistant will help with day-to-day office operations for the New Jersey office while focusing on continuing to build a positive, supportive, and fun culture. This position will also support several leaders with their calendar management, travels, and expense reimbursements. This role requires a proactive, hands-on approach and genuine willingness to jump-in wherever needed. The ideal candidate thrives in a dynamic small company environment where flexibility, initiative, and a "team-first" mentality are essential. The Office Assistant would be highly organized and proactive, has experience executing tasks with minimal direction while also bringing their own solutions.

This is a contractor to perm opportunity with a 3-6 month trial period. This role is based in New Providence, New Jersey, 4 (infrequently 5) days a week in office, with flexibility to work remotely on Fridays.

Job responsibilities

Office Support:

• Support daily office functions for the New Jersey location.
• Create a friendly and helpful office atmosphere as the main point for reception including greeting employees and guests, answering office questions, distributing mail, shipping items as needed and other administrative duties.
• Be alert to regulatory agency visits and how to properly handle appropriately.
• Help employees plan office meetings, including site coordination and catering orders.
• Support office vendor management which includes equipment maintenance and ordering supplies.
• Liaison with building management for office issues including temperature control, cleaning services and more.
• Create new hire badges, conduct office tours, and review office procedures with employees as needed.
• Help to coordinate events such as all-company meetings, executive meetings and off-sites, office lunches, team events, and holiday parties.
• Creating and fostering a work environment promotes positive morale.
• Ad-hoc projects/tasks as requested.

Admin Support:

• Provide flexible, proactive administrative support to various leaders as organizational needs dictate.
• Coordinate domestic and international travel. Create and submit expense reports via Concur for leaders as needed.
• Help with calendar management in Outlook; resolving meeting conflicts and helping each leader meet their goals for meeting management.
• Proactively coordinate and schedule regular occurring meetings. Gather input for agendas and distribute agendas before meetings.
• Create and submit purchase order requests for leadership team members. Input purchase orders, process invoices and other financial administration tasks.
• Assist with candidate interview scheduling, travel arrangements, and onsite interview coordination and candidate care.
• Prioritize conflicting needs; handle matters expeditiously and proactively
• Serve as an organizational "utility player" pitching in on special projects, covering for colleagues, and filling gaps wherever they arise.
• Take initiative to identify and solve problems before they escalate; anticipate needs and act on them
• Partner and collaborate with other office admin team members to ensure the overall office needs are met and we maintain a positive and enjoyable office culture.
• Embrace the small company environment where everyone contributes beyond their job description to help the team succeed.

Requirements

Who You Are:

• Bachelor's degree preferred
• 5+ years' experience in Office coordination/management
• 2+ years' experience in Administrative Support role
• Experience in the Pharmaceutical/Biotech industry preferred, but not required
• Positive attitude - willingness to help others
• Demonstrated "roll up your sleeves" mentality with a track record of proactively identifying needs and taking action
• Strong written and verbal communication skills
• Proficient in MS Office, Teams and with Advanced Outlook organizational skills
• Strong interpersonal skills and the ability to build relationships with employees and external partners.
• A sense of ownership and accountability, and a willingness to be flexible with ad-hoc tasks
• High attention to detail and the ability to multitask
• Strong ability to work independently and as a team player
• Expert ability to prioritize
• Trustworthy and discreet in reference to confidential information
• Must be able to pick up boxes/office supplies in excess of 30 lbs as needed

Join Our Inclusive Team

ADC Therapeutics is proud to be an Affirmative Action/EEO Employer. EOE Minorities/Females/Protected Veterans/Disabled. We are committed to building diverse teams and fostering an inclusive, professional, and respectful work environment where employees are empowered for success.