Office Assistant

Job Description Summary:

CWT Farms International hatchery Operations is responsible for managing and coordinating transportation routes, delivery confirmations, hatchery-related documentation, and operational paperwork. This role supports day-to-day hatchery operations by ensuring accuracy, timeliness, and organization of all production-related administrative processes. The Job Coordinator must be able to work under high-pressure conditions, maintain flexibility in work hours, and remain until all assigned duties are completed.

Job Description:

• Coordinate and confirm daily transportation routes for hatchery deliveries and pickups.

• Track and verify deliveries and ensure timely completion of transportation routes.

• Communicate with drivers and hatchery operations regarding delays, schedule changes, or transportation issues.

• Maintain accurate hatchery production paperwork and ensure all operational documents are completed correctly and submitted on time.

• Maintain strict organization and document control of hatchery operational records.

• Maintain and manage operational data within the Amino system, ensuring all information is entered accurately and in a timely manner.

• Verify Amino entries against hatchery production records to ensure consistency and accuracy.

• Maintain a high level of attention to detail when entering or managing operational data in Amino.

• Manage and organize international hatchery-related operational documentation when required.

• Ensure proper tracking of shipments, operational records, and compliance documentation.

• Maintain confidentiality and accuracy of sensitive operational records.

• Apply learned procedures and operational standards upon return to the Watertown Location.

• Provide operational and administrative support to hatchery leadership and operations teams.

• Maintain strong communication with hatchery leadership regarding documentation, transportation coordination, and operational support.

• Perform duties in a fast-paced, time-sensitive hatchery production environment.

• Work until daily operational tasks are completed when necessary.

• Perform additional hatchery operational or administrative duties as assigned.

• Qualifications:

• High school Diploma or equivalent required.

• Previous experience in administrative support, operations coordination, or production documentation preferred.

• Strong organizational and time management skills with the ability to manage multiple tasks in a fast-pace environment.

• High level of attention to detail and accuracy when managing operational data and documentation.

• Ability to maintain and update operational records within internal systems such as Amino.

• Strong communication skills with the ability to coordinate with drivers, hatchery personnel, and management.

• Ability to maintain confidentiality when handling operational and company documentation.

• Proficiency in Microsoft Office programs (Word, Excel, Outlook) or similar systems.

• Ability to work independently and complete tasks with minimal supervision.

• Ability to adapt to changing operational needs and assist hatchery leadership as required.

• Physical Requirements:

• Ability to handle moderate physical work

• Work with chemicals, such as detergents, disinfectants

• Bend and stoop repetitively throughout out shift

• Routinely work up to 6 days a week, including weekends and holidays

• Working in a loud/noisy environment

• Ability to sit or stand for extended periods while working at a computer.

• Ability to use a computer and perform repetitive tasks such as typing and data entry.

• Ability to occasionally walk through hatchery production areas when coordinating operational tasks.

• Ability to communicate clearly with employees, drivers, and management in person or by phone.

• Ability to occasionally lift or move documents, files, or light materials up to approximately 15 pounds.

• Ability to work in an office environment that may occasionally require exposure to hatchery production areas, including moderate noise, humidity, and odors.

• Work Authorization:

• Applicants must be currently authorized to work in the United States at time of hire and must maintain authorization to work in the United States throughout their employment with our company.

• EEOC Statement:

• CWT Farms is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.