Office Assistant

Corporate Office Properties TrustColumbia, MD

$38,000 - $45,000 / year

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Overview

Schedule

Full-time

Career level

Entry-level

Compensation

$38,000-$45,000/year

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Job Description

POSITION SUMMARY:

Provides general cleaning, stocking, clerical, and administrative assistance to daily office operation of CDP headquarters.

ESSENTIAL FUNCTIONS:

Front Desk- Primary backup support to Receptionist on and front desk responsibilities, including answering phone calls, greeting visitors, UPS/FedEx local courier shipments, deliveries and corporate passes.
Office Environment- Develop accuracy and processes for all kitchen supply orders.
Stock all conference rooms, kitchens, and cafe areas with supplies; maintaining cleanliness and appearance of same.
Keep refrigerators and freezers clean by regularly maintaining them.
Office Supplies- Place and process orders for all copier paper. Keep track of inventory and office supplies, including copier paper and production room supplies.
Assist routinely with stocking productions rooms.
Create, print, and replace the updated phone list in conference rooms and the front desk.
Assist the Associate Office Manager with escorting TrueShred for monthly pickup.
Distributing office supplies and front desk supplies as needed as requested.
Billing/Invoices- Analyze, review, code, and process invoices for payment for office supplies as needed.
Provide back up support to the Associate Office Manager on all other invoices in Voyager.
Record Retention- Assist administrative staff with their record retention needs.
Provide backup support to the Associate Office Manager on all Iron Mountain/record retention needs.
Clerical Assistance- Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
Maximo (work order system)- Provide backup support to the Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
U.S. Mail- Sort incoming mail daily and take outgoing mail to the pickup area in the lobby each morning.

SECONDARY RESPONSIBILITIES:

Perform other job-related duties as assigned.

ESSENTIAL FUNCTIONS:

Education- High School Diploma or equivalent.

Professional Experience- Minimum of two years general clerical/administrative experience.

Computer Skills -

PC proficiency to include (but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company-specific software.
Ability to adapt to new or changing software programs.

Mobility- N/A

Other Requirements- Developed communication skills.

Pay Range: $38,000 - $45,000

CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.

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FAQs About Office Assistant Jobs at Corporate Office Properties Trust

What is the work location for this position at Corporate Office Properties Trust?

This job at Corporate Office Properties Trust is located in Columbia, MD, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Corporate Office Properties Trust?

Candidates can expect a pay range of $38,000 and $45,000 per year.

What employment applies to this position at Corporate Office Properties Trust?

Corporate Office Properties Trust lists this role as a Full-time position.

What experience level is required for this role at Corporate Office Properties Trust?

Corporate Office Properties Trust is looking for a candidate with "Entry-level" experience level.

What benefits are offered by Corporate Office Properties Trust for this role?

Corporate Office Properties Trust offers following benefits: Health Insurance, Dental Insurance, and Vision Insurance for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at Corporate Office Properties Trust?

You can apply for this role at Corporate Office Properties Trust either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.