Office Assistant

The Administrative Assistant is responsible for supporting office operations. This involves, but is not limited to, providing administrative support, related procedures, understanding and enforcing office policy, calendar management, assisting with travel and reconciliation, scheduling appointments, greeting guests and providing hospitality, and assisting with events.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Answering phones and tracking high priority items such as emails, meetings, etc.
• Assists the Development staff with scheduling appointments and meetings.
• Supports maintenance of the master calendar for meetings, conference room bookings, golf cart reservations, and events.
• Monitors inventory and orders office supplies and equipment when necessary.
• Greet guests and provide hospitality.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
• Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups.

Tier 2

• Assist with travel arrangements for the development staff.
• Reconcile p-card transactions.
• Assist with planning development events both on and off campus.
• Drafting correspondence, creating basic spreadsheets/reports.

Senior

• Assists three Vice Presidents with scheduling appointments and meetings, answering the phone, and tracking high priority items, and booking travel (air, vehicle rental, hotel, and meeting/event planning as needed)
• Interacts with internal departments and outside entities
• Arranges donor events both on and off campus
• Supports processing of signoffs and necessary budget paperwork such as requisitions, budget amendments, contracts and expense reports, etc
• Assists in the management of the budget of the VP’s specific areas

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Tier 1

• High School Diploma
• 2+ years’ experience required
• Excellent communication and organizational skills
• Knowledge of Microsoft Office products including Microsoft Word, Excel and Outlook.
• Detail oriented

Tier 2

• Associate’s degree or minimum 4 years’ equivalent experience in professional setting with administrative responsibilities.
• Proficient in Microsoft Office products particularly Word, Excel, Outlook and Power Point.
• Previous event planning experience.

Senior

• Bachelor’s degree in business-related discipline or 5+ years’ equivalent experience in a professional role with administrative responsibilities.
• Knowledge of Banner, CRM systems
• Knowledge of Development as it relates to Higher Education
• Excellent Computer skills   

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Always expected to maintain confidentiality and discretion
• Display professionalism, maturity and tact.
• Possess public communication skills that allow professional representation of Liberty University.
• Strong organizational skills.
• Computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• May be required to travel across campus and within the LU campus/community.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.  

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting.  It is well lighted, and the noise level is moderate.  Working environment may include facilitation of events outdoors occasionally.   

Driving Requirements

If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel.  Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.  

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

$15.38 - $18.27

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.