Office Assistant - Marine Logistics

The Office Assistant will assist the Marine Logistics Coordinator with her daily business tasks by providing one-to-one support. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

ESSENTIAL FUNCTIONS AND DUTIES OF POSITION:

• Organize the office and assist the logistics department in ways that optimize procedures.
• Prepare invoices to customers.
• Sort and distribute communications in a timely manner.
• Create and update records, ensuring accuracy and validity of information.
• Resolve office-related malfunctions and respond to requests or issues.
• Coordinate with other departments to ensure compliance with established policies.
• Maintain trusting relationships with suppliers, customers, and colleagues.
• Strong data input and mathematical skills.

QUALIFICATIONS:

• High school diploma or GED required.
• Previous experience with a Construction Company is preferred.
• Proficient with computers, Word, Excel, and Outlook.
• Demonstrate strong administrative skills with excellent judgment, problem resolution skills, and multitasking ability.
• Must be able to work under deadline demands and in a fast-paced environment.
• Must have strong organizational skills along with excellent verbal and written communication abilities.
• Ability to learn new software.
• Required to have regular attendance and punctuality.
• Ability to communicate with individuals at multiple levels; professional discretion is a must.

An Equal Opportunity Employer seeking candidates without regard to age, race, national origin, gender, disability, veteran status, gender identity, sexual orientation, transgender status, or any other protected status.