Office Assistant/Receptionist II

Job Description:

Victory Staffing is your gateway to a successful career journey. We connect talented individuals with top-tier companies, creating opportunities for growth and success. Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you!

Our client, DBS Manufacturing is a successful, privately held business that designs, manufactures, and provides application engineering for products sold to original equipment manufacturers, end users, and municipal and industrial facilities around the world. They offer a full line of OEM clarifier and thickener drive units; direct "bolt-in" retrofit drive units; low-speed mechanical aerators; industrial mixers; and rotary distributor center mechanisms. Made in the USA, their durable products minimize energy consumption and reduce maintenance requirements to provide top performance and years of use.

Position Summary:

We're looking for a highly organized and personable full-time Office Assistant/Receptionist to join our team. This dynamic role includes front desk management, executive administrative support, assistance with various office tasks, and general office management responsibilities. The ideal candidate will be professional, proactive, and capable of handling multiple tasks efficiently in a fast-paced environment.

Reception Duties:

• Answer, screen, and direct incoming phone calls.
• Manage the reception area, ensuring it is clean, organized, and presentable.
• Coordinate and schedule appointments and meetings.
• Handle incoming and outgoing mail and packages.
• Greet and welcome visitors with a positive and friendly demeanor.
• Assist with application completion of walk-in applicants looking for work.
• Provide comprehensive administrative support to office leadership, including calendar management, travel arrangements, and expense reporting.
• Prepare and edit correspondence, communications, presentations, reports, and other documents, as needed.
• Assist with meeting preparation, including setting up conference calls, preparing agendas, and taking meeting minutes, as needed.
• Assist office staff with various administrative tasks as needed, such as data entry, filing, and document management.
• Handle any other duties as assigned to ensure the smooth operation of the office.
• Support the planning and execution of office events and functions.

Office Assistant Duties:

• Manage office supplies inventory to include the evaluation and reordering of general supplies for office and employee needs.?
• Coordinate with IT, facilities, and other departments to resolve operational issues.
• Organize and schedule meetings and appointments, as needed.
• Oversee the day-to-day operations of the office, ensuring a smooth and efficient workflow.
• Manage day-to-day office operations, including overseeing supplies, maintaining equipment, and coordinating with vendors.
• Ensure office policies and procedures are followed and updated as necessary.
• Support the planning and execution of office events and meetings, such as holiday celebrations, Town Hall meetings, and other on-site gatherings.
• Represent office staff as a member of the safety committee.

Requirements & Qualifications:

• High school diploma or equivalent required; associates or bachelors degree preferred.
• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and attitude.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently.
• Bilingual in Spanish/English preferred.