Office Assistant Roofing Project Coordinator

Join Our Team as a Project Coordinator (Office-Based Role - Not Fieldwork!)

Story City, IA | Full-Time | Mon-Fri, Daytime Hours

Are you looking to bring your top-tier admin skills to a growing, results-driven company? At Waddle Exteriors, we've been proudly serving central Iowa since 1979 with top-quality remodeling services - and we're growing fast! To keep up with demand, we're on the lookout for a detail-oriented, process-driven Project Coordinator to join our in-office operations team.

This position is ideal for someone with a background in administrative operations, project coordination, or high-level customer service - someone who thrives on organizing the chaos behind the scenes and keeping clients up to date on their projects.

What You'll Do

As a Project Coordinator, you'll act as the bridge between sales, production, and customer service - ensuring that every project flows smoothly from start to finish. You'll:

· Communicate schedules, resources, and information to our customers.

· Track job progress and keep detailed project documentation up to date.

· Create and manage work orders, permits, change orders, and close out.

· Communicate regularly with customers and internal teams to keep everyone aligned.

· Assist in preparing progress reports and flagging potential delays or issues.

· Verify job data accuracy and follow up to ensure nothing falls through the cracks.

What You Bring

· A proactive mindset with strong organizational and problem-solving skills

· An appreciation for structure, systems, and well-run processes

· Confidence in managing multiple tasks without missing the details

· High standards of integrity and professionalism

· Strong written and verbal communication skills

Must-Haves

· High school diploma or equivalent

· 2+ years of experience in an administrative, office coordination, or project support role

· Comfort using Microsoft Office (including Outlook, Excel, and SharePoint)

· Ability to adapt quickly and juggle competing priorities

· A natural sense of urgency and follow-through

Nice-to-Haves

· Associate's degree in business, office administration, or a related field

· 3+ years in a similar role, especially in the construction, remodeling, or home services industry

Why Work at Waddle?

We're a family-owned company where people stick around - because we truly care about our team. You'll be joining a company that invests in you, celebrates wins together, and keeps things real.

Allstar Home Services seeks to safeguard its employees, customers, and others while conducting company business. Following a conditional offer of employment, all applicants who are offered employment with Allstar will be subject to a background investigation. Offers of employment are contingent on the successful completion of a background investigation and motor vehicle report conducted in accordance with Company policies and all applicable laws. Information obtained from a background investigation will be considered for employment purposes as permitted by federal and state law and in accordance with Allstar Services' Equal Employment Opportunity Policy.