Office & Marketing Coordinator

Job Details

The team at Advanced Space is leading humanity back to the Moon and pioneering innovative solutions in the space industry. Based in Westminster, Colorado, our team is seeking an enthusiastic, motivated, and detail-oriented Office & Marketing Coordinator to bring company events to life, coordinate travel (flights, hotels, and transportation), and manage accurate data entry.

Advanced Space is a rapidly growing, privately held business that incorporates our core values in all that we do. Advanced Space exists to support the sustainable exploration, development, and settlement of space and operates with four core values: We are customer obsessed and mission focused; when we see it, we solve it; we are one team, motivated by our vision; and we bring technical excellence and inexhaustible curiosity. This role will be based in Westminster, Colorado.

Responsibilities:

Office Assistant

• Manage incoming and outgoing mail (physical and digital)
• Maintain distribution lists and contact databases
• Respond to standard inquiries on behalf of the team
• Create, format, and edit documents in Word, Excel, PowerPoint at a minimum and other company organizing programs
• Perform basic data entry with accuracy
• Schedule and coordinate internal meetings end-to-end
• Prepare agendas, handouts, and presentation materials
• Manage room reservations and AV/technology requirements
• Coordinate catering and refreshment orders
• Track office supply inventory and place routine orders
• Coordinate with facilities for maintenance and repairs
• Act as a liaison between departments, ensuring clear and timely communication
• Handle incoming calls, emails, and correspondence, directing them to the appropriate parties
• Work at front desk greeting and supporting vistors

Marketing Assistant

• Assist in supporting and coordinating event logistics, including venue setup, catering, and audiovisual requirements
• Support the planning committee by attending meetings and taking detailed notes
• Organize and purchase materials and supplies needed for events
• Help manage RSVP lists and ensure smooth check-in processes during events
• Book flights, hotels, and transportation for team members. Prepare detailed travel itineraries and handle travel-related inquiries
• Assist in preparing marketing materials for events, happy hours, and career fairs
• Attend events to manage setup, distribute swag, and document activities through photos

Requirements

• 4+ years of experience in office management, facilities coordination, or administrative operations
• Strong organizational skills and attention to detail
• Proficiency in tools like Microsoft Office, and management platforms
• Possesses strong self-management abilities and takes the initiative to work both independently and with a team
• Dependable and produces quality work
• Ability to manage multiple projects at once - must be very organized and efficient
• Flexibility with schedule, including availability for occasional evening/weekend events

Compensation and Benefits:

• $21-$25/hr based on role and experience
• Signing bonus
• Quarterly performance bonuses
• Company provided health insurance and 401K plan upon eligibility
• Flexible time off policy

Eligibility Requirements

• Ability to work in the Westminster, CO office 5 days/week during core business hours; flexibility for hybrid & remote work
• Applicants must be a US Person (citizen or Green Card Holder/permanent resident, or protected individual

Education

• Associate or bachelor’s degree in business administration, operations, or a related field is preferred or experience in lieu of degree

About the company

Advanced Space exists to enable the sustainable exploration, development, and settlement of space through software and services that leverage unique subject matter expertise. The company is actively supporting mission and cutting-edge capabilities spanning commercial, civil, and national security customers. Our core business is focused on three areas: (1) mission enabling services, (2) technology solutions and (3) mission solutions. Through its mission enabling services, Advanced Space provides mission and flight optimization, mission design, mission systems engineering. With its technology solutions Advanced Space provides its customers with trusted AI/ML/autonomy expertise, flight-demonstrated applications, and analysis at scale. Advanced Space offers Mission Solutions with unique turn-key missions, data and capabilities purchases and demonstrated cislunar and Martian success. Advanced Space is mission focused as the owner and operator of CAPSTONE™ for NASA and Prime contractor for Oracle for AFRL.

These competencies are leveraged by a dynamic, flexible, and agile team with cross domain knowledge. We have a small but growing team that works collaboratively across projects. We provide flexibility, and an opportunity for passionate employees to contribute directly to meaningful projects. Trusted to take on the challenge, the team at Advanced Space is Delivering Innovation to Orbit™ to the Moon, Mars, and beyond.

Advanced Space, LLC is an equal opportunity employer. Advanced Space, LLC recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.